Supply Chain Management: Monitoring Strategic Partnering Contracts with Activity-Based Measures

Article excerpt

SECOND-GENERATION ABC SYSTEMS MAY BE THE WAVE OF THE FUTURE, NOT JUST FOR TQM BUT NOW ALSO IN SUPPLY CHAIN MANAGEMENT. IN A CREATIVE TALE OF A FICTITIOUS SMALL-TOWN BUSINESS, THE AUTHORS ILLUSTRATE WHY.

EXECUTIVE SUMMARY Traditional management accounting systems are not designed to link nonvalue-adding activities and the resulting cost variances they can create to their causes, such as poor quality or inefficiencies in upstream activities. To improve supplier performance, management accounting systems should measure activities such as ontime deliveries and complete order filling.

Highlighting the growing importance of the management accounting system's role in supporting supply chain management (SCM), a 2003 Institute of Management Accountants (IMA®) article began with this statement: "As competition continues to intensify, more and more companies are competing primarily on the nimbleness of their supply chains. Lean supply management, the growth of outsourcing, and the rise of make-to-order manufacturing have made supply chain management an increasingly critical element in creating and preserving value."1

On the other hand, another 2003 IMA article summarizing a survey conducted by UPS Supply Chain Solutions, Alpharetta, Ga., reported that while 61% of responding CFOs believed SCM was crucial to their success, 62% believed that only incremental improvements were possible because of fragmented supply chain control and the inability to measure supply chain costs.2

A 2005 IMA report concluded that "if your company doesn't already have a system for vendor measurement, one should be developed. Among the key metrics for vendor performance: How does each one rate for ontime delivery, quality, and other factors that influence your operations? The price on a vendor's invoice is only part of the picture. A low price grows costly when it's accompanied by late deliveries and rejections based on quality."3

Today the call continues for basic SCM measures capturing supplier quality, on-time delivery, and equally balanced measures for cost, quality, time, and effectiveness. 4 Thus, management accountants are being challenged to create SCM measures for these value chain activities. This challenge is also an opportunity to expand activity-based management (ABM) metrics to include supply chain activities.

At IMA's 2005 Annual Conference, Michael Hughes, former CIO for Network Services Company, suggested three customer-oriented supply chain performance measures: complete order filling, on-time delivery rates, and warranty return rates.5 In this article we expand on his presentation, demonstrating how the first two activities can be measured and reported within the management accounting system. We also add a third measure combining warranty and return activities with other downstream quality costs.

These measures are illustrated using a hypothetical scenario presenting problems created by suppliers, their causes, and the development of the SCM measures mentioned above. This scenario mimics real-world discussions and employs a fictitious company, Multree Homes, to illustrate the reasons why it is advantageous for management accounting systems to routinely report SCM measures such as complete order filling, on-time delivery, and the cost of poor supplier quality (i.e., a vendor performance index). Multree Homes produces manufactured houses and is the main employer in Multreeville, a small, fictitious town located in northern California.

Presenting these ideas in a case format can facilitate their inclusion in management accounting classes, especially at the introductory MBA level. This case can also be used as a lead-in to a spreadsheet project for graphically reporting these SCM measures.

A TALE OF SUPPLIER WOES

As usual, supplier problems dominated the weekly production planning meeting at Multree Homes. Bob, the vice president of manufacturing, began the discussion. …