In arranging archives -- records that are the product of purposive action -- an archivist should ordinarily do two things: establish or identify record units and place such units in proper order in the stacks of a repository.
The record units to which he will have to give professional attention are of two kinds: units that have their origin in administrative bodies and units that have their origin in functions or activities. The term "group" will be used to refer to units established on the basis of their organizational origins; the term "series," to refer to units established on the basis of their functional origins.
The first section of this chapter is devoted to a discussion of how archival groups and subgroups should be established and arranged; the second, of how archival series should be established and arranged.
In order to deal effectively with the voluminous records created by a national or state government, a large business, or a large professional or ecclesiastical institution or organization, an archivist should determine the major groups into which such records may be divided. Such groups are of three kinds: (a) archival groups established strictly according to their provenance in some major organizational unit of a governmental
Questia, a part of Gale, Cengage Learning. www.questia.com
Publication information: Book title: The Management of Archives. Contributors: T. R. Schellenberg - Author. Publisher: Columbia University Press. Place of publication: New York. Publication year: 1965. Page number: 161.
This material is protected by copyright and, with the exception of fair use, may not be further copied, distributed or transmitted in any form or by any means.