Staying in Touch
All the While
Once you've gathered the brunt of the information you need to understand the group, don't coast. Staying in touch with the meeting planner leading up to the presentation, and thereafter as well, is a sound approach to maintaining and building a solid working relationship. Moreover, it helps ensure that your presentation will come off as planned.
Depending on the length of the gap, I schedule a series of communications with the meeting planner, each designed to make it apparent that I have him or her in mind. I let the meeting planner know that I am looking forward to the presentation, that I'll be ready, and that I'm the type of person who can be a resource for the long haul.
Here is the typical contact sequence that I follow for an interim period of six months.
When about a quarter of the time has elapsed between being scheduled to present and actually making a presentation, find an article or some other information that would be of interest to the meeting planner. This task is not hard if you revisit the organization's Web site to determine its current issues.
Questia, a part of Gale, Cengage Learning. www.questia.com
Publication information: Book title: The Complete Guide to Public Speaking. Contributors: Jeff Davidson - Author. Publisher: John Wiley & Sons. Place of publication: Hoboken, NJ. Publication year: 2003. Page number: 226.
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