The E-Policy Handbook: Rules and Best Practices to Safely Manage Your Company's E-Mail, Blogs, Social Networking, and Other Electronic Communication Tools

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CHAPTER 3
Record Retention Risks
and Rules
Courts and Regulators Take Seriously
the Production 2014and Destruction2014of
Electronic Evidence

The retention of e-mail business records is fundamentally a legal issue, particularly for companies that are publicly traded and organizations that are heavily regulated. Although IT can certainly help the legal de- partment understand retention challenges and archiving solutions from a technology perspective, it is essential for the organization2019s legal de- partment to take the lead in determining precisely which e-mail mes- sages and other data will be preserved, exactly how and where data will be stored, and specifically when2014if ever2014electronically stored informa- tion will be deleted.

e-Policy Rule 8: The retention of e-mail business records is
fundamentally a legal issue. Legal must take the lead in deter-
mining precisely which e-mail messages and other data will be
preserved, exactly how and where data will be stored, and
specifically when2014if ever2014electronically stored information will
be deleted.

-20-

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