101 Sample Write-Ups for Documenting Employee Performance Problems: A Guide to Progressive Discipline & Termination

By Paul Falcone | Go to book overview

#99 Job Abandonment

This letter is sent to an employee who has missed work for two days without calling in to report his absence. If the employee does not report to work the next day, he will be discharged for violation of company policy.

September 28, 2010

Gerhardt Hauptmann
62 Music Row
Nashville, TN 37214

Dear Gerhardt:

You were scheduled to work this Saturday, September 27, at 3:30 P.M. When you did
not appear at work, your supervisor, Ralph Jones, called you at 4:00 to find out if you
were planning on reporting to work that day. You told your supervisor that you
wouldn’t be able to get to work until 5:00, one hour later, because you had personal
business that needed your immediate attention.

However, at 5:00, you neither called nor showed up to the office. Today, Sunday,
September 28, you neither called in nor showed up to work for your regularly
scheduled shift. You are scheduled to report to work tomorrow, Monday, September
29, at 3:30 P.M. If you do not call or report to the office for work at the time of your
regular shift starting time (3:30), you will have violated company policy regarding job
abandonment.

Policy 2.21 on seniority states:

1.4.2 Seniority will be lost and all employment rights cease for any of the following
reasons …

1.4.2.3 Failure to report to work without notice for any period of time longer than
three consecutive workdays.

Since it has now been two consecutive workdays since you have reported to work or
contacted your supervisor, if you fail to report to work tomorrow, you will be dismissed
effective tomorrow. I have left a message on your home telephone answering machine
with this information at (615) 555-5555. In addition, this letter is being sent to you via
express overnight delivery to your last known address.

If there are any extenuating circumstances that we should consider, please contact
your supervisor immediately. Otherwise, we will process your termination effective
tomorrow, September 29, 2010.

Sincerely,

Dick Kaumeyer
Vice President, Human Resources

-380-

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