101 Sample Write-Ups for Documenting Employee Performance Problems: A Guide to Progressive Discipline & Termination

By Paul Falcone | Go to book overview

#100 Job Abandonment

This letter follows our previous example and is being sent to a telephone company employee who has missed work for three consecutive days, which according to company policy constitutes job abandonment.

September 29, 2010

Gerhardt Hauptmann
62 Music Row
Nashville, TN 37214

Dear Gerhardt:

In conjunction with the letter overnighted to your home yesterday, this letter is to
notify you that your employment with XYZ Company was terminated effective today.
Our records show that you did not report to work or speak with your supervisor since
Saturday, September 27. Therefore, we have concluded that you have voluntarily
abandoned your job.

Your coverage under the XYZ Group Healthcare Plan will end effective September 30.
You will be notified by Axiom, our COBRA administrator, of your option to continue
after-tax participation under the plan through the Consolidated Omnibus Budget
Reconciliation Act of 1985 (COBRA), beginning October 1. If you elect to continue
your contributions, you will be dealing directly with Axiom. You can reach Axiom to
obtain the costs of COBRA coverage or for additional information at 1-800-555-1234.

Our records indicate that you are in possession of company property, which includes a
company-issued Blackberry, a laptop, an ID badge, and a security access card. Please
make arrangements to return these items by contacting Ashley Morley or Josilin
Torrano in Human Resources at (615) 444-1234.

Additionally, if you are currently receiving reciprocal cell phone service, your gratis
service will end on your next billing cycle, and you will be billed at the regular customer
rate. If you would like to make changes to your account prior to the conversion to the
regular rate or at any time, please contact your local provider. If you have any
questions, you may reach me at (615) 345-6789.

Sincerely,

Kimberly Congdon
Vice President, Human Resources

-381-

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