Parts Repair Ordering System

By Hawkins, Patrick K.; Hazlett, Christine L. | DISAM Journal, Winter 2003 | Go to article overview

Parts Repair Ordering System


Hawkins, Patrick K., Hazlett, Christine L., DISAM Journal


A pessimist sees the difficulty in every opportunity, an optimist sees the opportunity in every difficulty.

Sir Winston Churchill (1874-1965)

What Is Parts Repair Ordering System II?

One of the missions of the Air Force Security Assistance Center (AFSAC) is to develop and execute international agreements and provide foreign military sales (FMS) customers support for both standard and non-standard items. Non-standard items are no longer actively managed by the Department of Defense (DoD), whether the source of supply is organic (e.g., depot) or contractor support (C-17 FLEX sustainment). A non-standard part may be obsolete and out of production, or it may be available from a small manufacturer with flexible manufacturing processes who has access to a particular build specification, or it may be available in the secondary market in a warehouse and available for sale, possibly with some retrofit or reconditioning. The Parts and Repair Ordering System (PROS II) is a government contract that is recognized by DoD as the government's source of supply for non-standard parts. Although the contract was originally developed to procure non-standard parts for Air Force components of our foreign military sales customers, PROS II was recently identified by Defense Security Cooperation Agency (DSCA) as the tri-services' preferred source of supply for non standard parts and repair.

The PROS II contract simulates all of the government's procurement activities required to provide logistic requirements support. PROS II provides allied customers the best value for part support for aging weapon systems and out-of-production/obsolete parts in support of their weapon systems. Through PROS II, AFSAC is committed to providing these requirements by focusing on timely support, competitive pricing, and quality program management.

Lear Siegler Logistics International (LSLI) manages the day-to-day operations of the PROS II contract under a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contractual arrangement includes competitively derived fixed fees for all of the procurement service related to successfully filling a supply or maintenance requisition. The contract includes an award fee plan and semi-annual award fee periods throughout the life of the contract. Three different types of procurement services are available through PROS II.

Supply

If DoD no longer actively manages a part it is called non standard and it becomes a PROS II supply/repair part candidate. The majority of these supply/repair parts are part numbered requisitions and a national stock number (NSN) has never been assigned. The DoD source of supply can also forward requisitions for standard supply/repair parts that cannot be supported in a timely manner to PROS II.

Maintenance

Repair and maintenance requisitions can also be filled where the US government no longer manages repairs for a particular asset. This includes items that are classified as consumables with expendability, recoverability repairability category (ERRC) code of N or P. US depots do not normally repair consumable items. Maintenance performed under the PROS II program is solely repair and return. The customer will receive the same asset they turn-in for repair. In some instances, when the item is beyond economical repair (BER) an exchange may be offered to the customer or the customer may submit a requisition to replace the item.

Task Orders

The most common question is, "What is a task order?" Task orders are the course of last resort for parts re-engineered. Task orders can also provide studies, analysis and technical services for the FMS customer. Task order support can include item management, purchasing, production and production management, financial management, computer technology, program management, equipment specialties, law, transportation, distribution, storage and storage management, quality assurance and/or engineering. …

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