Information Is Your Organisation's Most Important Asset - Make Sure It's Secure; Make the Right Choice in Records Management

Western Mail (Cardiff, Wales), October 21, 2009 | Go to article overview

Information Is Your Organisation's Most Important Asset - Make Sure It's Secure; Make the Right Choice in Records Management


YOUR business revolves around documents - correspondence, contracts, forecasts, invoices, policies, procedures, legal documents, annual accounts - that record everything your company does. Many of these records are kept on paper and storing them safely is essential to ensuring your business stays on track.

Your organisation's records are one of its most valuable and irreplaceable assets. Your records keep a chronological history of your business and carry operational, legal and financial value. However the importance of securing them safely is often overlooked.

The importance that proper records management has on your business can't be exaggerated, particularly with security concerns in the news a lot lately. From public alerts about terrorist activity to concerns about swine flu, each issue focuses on a threat to business continuity. So making sure business records are stored securely and can be accessed easily is vital.

Wales' largest independent providers of records management and storage, The Maltings Limited, is therefore urging organisations to take the matter of records management more seriously. Managing director Kathy Fox says: "Misplaced records can mean enormous losses in revenues for businesses and can also pose security risks and management challenges. Today's changing legal climate brings liability and new regulations that have added to the complexity of ensuring compliant records management.

"Failure to meet compliance requirements set out in the Freedom of Information and Data Protection Acts can not only put organisations at risk of litigation, but can also damage your organisation's reputation and result in a major loss of business.

"Having the right documents in the right place at the right time helps to control costs and reduces issues with lost information. Effective records management can mean that business transactions can be performed more efficiently, office space that is used for inefficient storage can be reclaimed, vital records and information are secure in case of business disruption or disaster."

Located at two sites in Cardiff on East Tyndall Street and at Wentloog Corporate Park, The Maltings has been servicing the archiving needs of clients for more than 25 years and therefore has both the specialist expertise and experience to ensure clients' documents are collected, stored, secure, readily available and returned efficiently.

All kinds of documents are stored at The Maltings, from wills, copies of deeds and financial accounts to dental and medical records and the company boasts in excess of 350 clients ranging from solicitors and accountants to local authorities and universities.

With each client having different storage requirements, and with clients ranging from small family-run businesses to large multi-national companies, The Maltings has developed tailored solutions to meet their clients' specific needs.

All boxes and files are archived to the highest standards in a clean, dry environment, protected by CCTV and 24-hour on-site security staff 365 days of the year, so clients can have peace of mind that their documents are safe. …

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Information Is Your Organisation's Most Important Asset - Make Sure It's Secure; Make the Right Choice in Records Management
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