Adopting Electronic Records Management: European Strategic Initiatives

By Waldron, Martin | Information Management, July/August 2004 | Go to article overview

Adopting Electronic Records Management: European Strategic Initiatives


Waldron, Martin, Information Management


In Europe, records management has been traditionally viewed as an activity for long-term archiving and one of little actual business value. However, several elements are currently driving the implementation of records management programs and the development of a corporate business and information strategy in the public and private sectors. For example:

* European Commission (EC) directives on e-commerce and e-signatures are driving the need for electronic records management (ERM) across public and private sectors.

* The EC's Model Requirements for the Management of Electronic Records (MoReq) is becoming widely adopted across European Union (EU) member states. Developed for use in the public and private sectors, it addresses a wide range of information management requirements and operational needs outside records management.

* ERM and archiving have a high profile both at the European Commission and national government level with major initiatives and investment, plus demanding targets and timescales for government departments.

What's Driving ERM in Europe?

Europe is going digital. Year by year, more business is done without paper because of electronic processing's competitive advantages and efficiencies. But what is the legal situation in a dispute when there are no paper records? The European Commission and national governments have recognized the need for legislation and put in place a legal framework for electronic commerce. The goals are to ensure that electronic records are legally acceptable in the same way that paper records have been and that rules for admissibility are defined. This has led to standards and codes of practice for managing electronic records; organizations that do not follow the code will find their records are more likely to be questioned and their legal stance compromised. So, in a sense, adoption of ERM is enabling a digital Europe.

Also driving ERM in Europe is the increase in regulations affecting both private and public sector organizations. Regulations have spread to virtually all sectors, not just traditionally regulated ones such as pharmaceuticals and aerospace. More companies must implement strategies for managing business information and plan for long-term data storage and retrieval. Not only must these entities act properly, but they must also have proof of doing so, and such records are not limited to finandals but include personnel records and others covered by new laws. Increased regulation intensifies focus on ERM as the discipline needed to meet compliance requirements.

Who Is Leading the Way?

The 1990s saw individual European countries develop their own schemes and recommendations on best practice for records management, but Europe-wide approaches - or at least EC-wide approaches - are now gaining ground.

The Document Lifecycle Management Forum (DLM) has had significant influence. Initially created and funded by the European Commission, it now operates as an independent body. It consists of most EC member states' national archives, including new Eastern European EU members. The DLM forum's most significant publication to date is MoReq. (See "More About MoReq" on page 34.) Western European states have been fostering better recordkeeping practices with some commonality of approach, galvanized by the wide acceptance of MoReq as a best-practice standard.

The European Commission's efforts stem from the eEurope initiative, the European Union's overall scheme for guiding Europe's transition into the digital age, launched in 1999. The objectives of eEurope include:

* Bringing every citizen, home, school, business, and administration online and into the digital age

* Creating a digitally literate Europe, supported by an entrepreneurial culture ready to finance and develop new ideas

* Ensuring the whole process is socially inclusive, builds consumer trust, and strengthens social cohesion

Heads of state have agreed on an action plan (http://europa.

The rest of this article is only available to active members of Questia

Sign up now for a free, 1-day trial and receive full access to:

  • Questia's entire collection
  • Automatic bibliography creation
  • More helpful research tools like notes, citations, and highlights
  • Ad-free environment

Already a member? Log in now.

Notes for this article

Add a new note
If you are trying to select text to create highlights or citations, remember that you must now click or tap on the first word, and then click or tap on the last word.
One moment ...
Project items

Items saved from this article

This article has been saved
Highlights (0)
Some of your highlights are legacy items.

Highlights saved before July 30, 2012 will not be displayed on their respective source pages.

You can easily re-create the highlights by opening the book page or article, selecting the text, and clicking “Highlight.”

Citations (0)
Some of your citations are legacy items.

Any citation created before July 30, 2012 will labeled as a “Cited page.” New citations will be saved as cited passages, pages or articles.

We also added the ability to view new citations from your projects or the book or article where you created them.

Notes (0)
Bookmarks (0)

You have no saved items from this article

Project items include:
  • Saved book/article
  • Highlights
  • Quotes/citations
  • Notes
  • Bookmarks
Notes
Cite this article

Cited article

Style
Citations are available only to our active members.
Sign up now to cite pages or passages in MLA, APA and Chicago citation styles.

(Einhorn, 1992, p. 25)

(Einhorn 25)

1

1. Lois J. Einhorn, Abraham Lincoln, the Orator: Penetrating the Lincoln Legend (Westport, CT: Greenwood Press, 1992), 25, http://www.questia.com/read/27419298.

Cited article

Adopting Electronic Records Management: European Strategic Initiatives
Settings

Settings

Typeface
Text size Smaller Larger
Search within

Search within this article

Look up

Look up a word

  • Dictionary
  • Thesaurus
Please submit a word or phrase above.
Print this page

Print this page

Why can't I print more than one page at a time?

Full screen

matching results for page

Cited passage

Style
Citations are available only to our active members.
Sign up now to cite pages or passages in MLA, APA and Chicago citation styles.

"Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences." (Einhorn, 1992, p. 25).

"Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences." (Einhorn 25)

"Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences."1

1. Lois J. Einhorn, Abraham Lincoln, the Orator: Penetrating the Lincoln Legend (Westport, CT: Greenwood Press, 1992), 25, http://www.questia.com/read/27419298.

Cited passage

Welcome to the new Questia Reader

The Questia Reader has been updated to provide you with an even better online reading experience.  It is now 100% Responsive, which means you can read our books and articles on any sized device you wish.  All of your favorite tools like notes, highlights, and citations are still here, but the way you select text has been updated to be easier to use, especially on touchscreen devices.  Here's how:

1. Click or tap the first word you want to select.
2. Click or tap the last word you want to select.

OK, got it!

Thanks for trying Questia!

Please continue trying out our research tools, but please note, full functionality is available only to our active members.

Your work will be lost once you leave this Web page.

For full access in an ad-free environment, sign up now for a FREE, 1-day trial.

Already a member? Log in now.