Academic journal article Journal of Accountancy

Work in Multiple Windows

Academic journal article Journal of Accountancy

Work in Multiple Windows

Article excerpt

Q. I have lots of RAM memory in my computer so I know it's capable of keeping many windows open at the same time. That's the good news. The bad news is that if I have one Excel file open and I open a second one, the first automatically closes. The same thing happens in Word. I don't understand it. I know that other computer users have no difficulty keeping many Word and Excel windows open so they can conveniently switch from one to the other. What am I doing wrong?

A. It's not that you're doing anything wrong; it's just that you have to reset your defaults in Word and Excel, and that's easy to do.

Let's begin with Excel. Click on Tools, Options and then the View tab and check the box next to Windows in Taskbar (see screenshot below) and click on OK.

Now do the same in Word (and any other Microsoft applications you want to function this way); the View tabs in the other applications will look a little different, but all have the Windows in Taskbar option.

With your new default, you can have many windows open at the same time. However, that solution lea& to a different problem: If you have many windows open, the icons representing them won't fit on the taskbar so it's hard to access them, or if too many icons are squeezed into that limited space, you may not be able to read the file name. Fortunately, we also have a solution for that: Make the taskbar bigger.

To do this, position your cursor at the upper edge of the blue taskbar until you see a double-headed arrow, as shown below. …

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