Academic journal article Journal of Accountancy

Speed Up Word's Find Tool

Academic journal article Journal of Accountancy

Speed Up Word's Find Tool

Article excerpt

Q. I'm a major user of the Find tool in Word: It's very handy when I'm working in a very large document and searching for a word, a phrase or even particular numbers. However, once I locate the first instance of my target and then make the necessary changes, the Find screen disappears and I have to call it up all over again to locate the next occurrence. You would think those smart people at Microsoft would have figured out a way to speed up the Find tool in cases like that.

A. You're right, and the software engineers did just that; in fact, they figured out several ways to speed things up in Find. One method works in all editions of Word editions; and starting with the 2000 edition, you have an additional option. Here's how they work:

In any edition of Word, press Ctrl+F to open the Find and Replace screen and then type in the target text or number(s)--for example find (see screenshot below).

When you click on the Find Next button, Word will jump to the first instance of the word find. Now I warn you: The next step is counterintuitive. Close (that's right, close) the Find and Replace screen by clicking on the X in the top right corner. …

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