Academic journal article T H E Journal (Technological Horizons In Education)

Payroll Department Uses Scanners to Save Money

Academic journal article T H E Journal (Technological Horizons In Education)

Payroll Department Uses Scanners to Save Money

Article excerpt

Although the Calceasieu Parish Schools in Lake Charles, La., have used optical mark readers for almost three and a half years for student attendance, scheduling, grading and other applications, it wasn't until April of 1993 that the concept of scanning trickled down to the payroll department.

Roughly 60 SR-360 scanners from Scanning Systems, located in Minneapolis, Minn., are installed within the district. However, it wasn't until a district employee attended a meeting at which a scanner was used to process lunchroom payroll data that the idea of implementing this technology in nonstudent applications came about.

He returned and spoke to Wayne Richard, the payroll supervisor, who then met with the district's data processing department to devise a method to streamline payroll processing for all district employees. The district worked with Scanning Systems to develop a three-part, carbonless, scannable payroll form, pre-slugged with vital employee information, that collects data on employee absences, the dates of absence, reason, length, social security number of the substitute to be paid, days the substitute worked and the job code for pay rate.

* The Old Way

Previously Richard and four others handled payroll, dividing up responsibility for the 4,000 bus drivers, janitors, administrators, elementary instructors and high school instructors plus 600 substitute teachers employed each month. …

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