Academic journal article ABA Banking Journal

Building an E-Mail Policy

Academic journal article ABA Banking Journal

Building an E-Mail Policy

Article excerpt

Does your bank have an e-mail usage policy? During ABA's Regulatory Compliance Conference, attorney Brian L. Moffet of Gordon, Feinblatt, Rothman, Hoffberger & Hollander, LLC, recommended these points to keep e-mail usage out of the danger zone. For a more detailed version of Moffet's suggestions, see

1. Employees should have no privacy expectations in e-mail use and should know that e-mails may be monitored. "One court has actually held that it would be irresponsible for a corporation to not monitor e-mail," said Moffet.

2. Employees should be told that their e-mails might have to be provided to third parties, such as taw enforcement agencies or lawyers for other parties.

3. Corporate e-mails should not have inappropriate or confidential content. "Sending someone an e-mail through your bank s corporate e-mail is no different than sending someone a letter on your bank's corporate letterhead."

4. Corporate e-mails should not promote political or religious causes. "That can create a work environment that is intimidating and can give rise to potential litigation."

5. Limit use of corporate e-mail systems for personal purposes. …

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