Academic journal article Journal of Accountancy

What to Do When Your Computer Network Supervisor Quits

Academic journal article Journal of Accountancy

What to Do When Your Computer Network Supervisor Quits

Article excerpt

Your office manager, who also administered your local area network, quits under less-than-friendly circumstances. Passwords suddenly don't seem to function correctly and files appear to be missing. What should you do to deal with this emergency and to prevent this from happening again?

TO ADDRESS THE IMMEDIATE PROBLEM

* Buy the latest version of a virus-detection program and check all your files and programs. Initially, perform the virus check from the floppy disk--without loading it onto the hard disk. After you're sure the hard disk is virus-free, load the program onto it to prevent infections from a new virus.

* Back up the entire system--using new tapes.

* Don't load anything new or overwrite any files until you've taken an inventory of the entire system.

* Locate invoices for the purchase and maintenance of hardware and software. Use the invoices to construct a list of hardware, programs and documentation, then compare it with what you have--to determine if the employee stole anything.

* Check to ensure you don't have unlicensed software on your system. If you do, clean it off and, if necessary, purchase that software.

* Using a utility such as Norton, XTree Gold or Cleansweep, make a list of all recently deleted files. Look for dates near the time the administrator left.

* To uncover evidence of any programs that might have been erased, check menus and batch files on the system. …

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