Academic journal article Library Resources & Technical Services

PDA Consortium Style: The CU MyiLibrary Cataloging Experience

Academic journal article Library Resources & Technical Services

PDA Consortium Style: The CU MyiLibrary Cataloging Experience

Article excerpt

In April 2010, the University of Colorado Boulder (CUB) Libraries implemented a patron-driven acquisitions (PDA) e-book program through Ingram Content Groups on the MyiLibrary platform. CUB's PDAprogram expanded to include all campuses within the University of Colorado (CU) system, launching a collaborative pilot project for shared purchasing and shared cataloging of e-books among five geographically separate and diverse CU libraries in December 2011. The PDA program affects the catalogs, cataloging departments, and cataloging workflows of each library. This paper describes the CU PDA program with a focus on how MARC records are prepared and distributed to the CU libraries, both before and after titles are purchased. It covers factors that impact editing and customization of the record's such as the quality of vendor-supplied data, local needs, and best practices for Prospector, a regional unified catalog in which all CU system libraries participate. In addition, the authors share their strategies for detecting and correcting cataloging errors that occur and their methods for handling PDA titles duplicated in other e-book packages available at CU libraries.

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The University of Colorado (CU) system represents a diverse group of institutions composed of three universities operating on four distinct campuses with five separately administered libraries. The libraries are located at the University of Colorado Boulder (CUB), University of Colorado Colorado Springs (UCCS), University of Colorado Denver (UCD), University of Colorado Anschutz Medical Campus (a component of UCD), and the University of Colorado School of Law (a component of CUB located on the CUB campus). CUB is the CU system's flagship institution. The diversity of the campuses and programs served by the CU libraries is reflected in their respective budgets and in the operational structures they developed to meet the needs of their patrons with the resources available to them. Currently each library uses Innovative Interfaces's integrated library system (ILS), and all five participate in Prospector, a unified catalog of over forty academic, public and special libraries in Colorado and Wyoming, sponsored by the Colorado Alliance of Research Libraries. However, while CUB uses Ingram Academic, formerly Courts Information Services, as its major vendor for monographic purchases, a variety of other vendors supply print and electronic monographs to the CU system libraries, including unique vendor arrangements for each library. Furthermore, the cataloging or metadata units of the CU system libraries vary widely in terms of staff size and specialization. For example, CUB Libraries has a relatively large metadata services department with highly specialized experts. At the other end of the spectrum is UCCS with only one professional cataloger who handles materials in all formats.

In April 2010, CUB implemented a patron-driven acquisitions (PDA) e-book program through the Ingram on the MyiLibrary platform. Borrowing from Candace Dahl, the authors use the term PDA to refer to "the automated practice of allowing patrons to select books for their library, most often through the process of clicking on records that have been added to their library's catalogue." (1) CUBs PDA program expanded to include all campuses within the CU system in December 2011. Within most CU libraries, one cataloger at each library is responsible for loading MyiLibrary e-book records locally; at the Law Library, instead of a cataloger, one technical services/library technology specialist loads the records. Cataloging of purchased MyiLibrary e-books falls among the job responsibilities of three individual copy catalogers at CUB.

CU system libraries participate in many cooperative arrangements with vendors and publishers to bring electronic resources to their patrons in more economically feasible ways. However, the MyiLibrary e-book project is the first one that actively engaged catalogers and metadata experts throughout the CU system. …

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