Information Management

Professional journal on records and information management.

Articles from Vol. 40, No. 6, November-December

AOL Exposes Search Records
In August, Internet service provider America Online (AOL) released 19 million search records of more than 650,000 of its U.S. customers without their knowledge. AOL apologized and said the action, though unauthorized, was an attempt to benefit academic...
Court: Records Retention Policy, Litigation Can Coexist
It's never too late for an organization to implement a records retention policy--even when that company is in litigation--according to a recent ruling by the U.S. District Court for the Eastern District of Virginia in a patent infringement case. ...
E-Records for Government Doers
TITLE: Electronic Records Management EDITOR: Julian Mims III ISBN: 0-87326-147-X PUBLISHER: International City/County Management Association (ICMA) PUBLICATION DATE: 2006 LENGTH: 146 pages PRICE: $55 SOURCE: http://bookstore.icma.org/...
Financial Aid Records Searched after 9/11
Apparently, after the September 11, 2001 (9/11), terrorist attacks, the U.S. government searched every database it could get its hands on for clues into the why, how, and who. In August, it was revealed that the government had created a federal...
Florida County to Move Case Files Online
It's a tall order, but by next year, many of Broward County, Florida's paper court files could be accessible online. The plan, which is awaiting permission from the Florida Supreme Court, is for Broward to pay IT firm CGI $2 million to implement the...
From Hand to Hard Drive
Those who loathe transcribing handwritten notes into their computers will want to add a digital pen to their holiday wish list. The i02 by Logitech, for example, both resembles and writes like a ballpoint pen, but it contains a camera and optical...
Iron Mountain Facilities Burn
In July, a six-story paper storage warehouse owned by Iron Mountain in east London caught fire and burned to the ground. An Iron Mountain warehouse in Ottawa, Canada, burned in the same week. In London, BBC News said flames shot up 20 to 30 feet...
ISO 17799: Standard for Security: Organizations Can Use ISO 17799 as a Model for Creating Information Security Policies and Procedures, Assigning Roles and Responsibilities, Documenting Operational Procedures, Preparing for Incident and Business Continuity Management, and Complying with Legal Requirements and Audit Controls
[ILLUSTRATION OMITTED] Pretexting. Zero Day Attacks. SQL Injections. Bots and Botnets. Insider Infractions. Click Fraud. Database Hacking. Identity Theft. Lost Laptops and Handhelds. According to Ted Humphreys, in a recent International Organization...
Mitigating the Risks of Messaging: Recognizing and Addressing the Dangers of the Casual Nature of Electronic Messaging Will Minimize Organizational Risk. Putting an Electronic Communications Plan in Place Is Vital to Protecting a Company's Reputation, Its Business Interests, and Its Compliance Success
In any single day, millions of email messages are sent and received by organizations--and nearly every day the media breaks the details about the latest scandal to be uncovered through evidence in those messages. Protecting the organization by ensuring...
More SOX Delays for Some Firms
The Securities and Exchange Commission (SEC) appears to be bending over backwards to help small businesses and foreign firms comply with the Sarbanes-Oxley Act (SOX). In the four years since the act was passed, many small (those with less than $75...
New Rules for E-Discovery: New Amendments to the Federal Rules of Civil Procedure May Make Electronic Discovery Easier and Less Costly for Corporations
Ready or not, new electronic discovery rules go into effect December 1. In April, the Supreme Court approved amendments to the U.S. Federal Rules of Civil Procedure (FRCP) regarding e-discovery, which govern civil procedures in U.S. courts. The amendments...
Shoot for the Moon ... or Beyond
DO you know where your records are? The National Aeronautics and Space Administration (NASA) evidently does not. A recent headline declared that NASA has lost original film depicting the historic Apollo 11 moon landing. However, a NASA press release...
States, Localities Weak on E-Records Management
[ILLUSTRATION OMITTED] Records managers and other professionals may be confident in their ability to properly manage paper documents, but many have a lot of work to do when it comes to managing their electronic records, according to a recent AIIM...
Strategies for RIM Program Compliance with Sarbanes-Oxley: The Goal of Any Publicly Traded Company, or Any Other Organization That, for Whatever Reason, Views Itself as Subject to a Similar Requirement, Should Be to Become Compliant with Sarbanes-Oxley
In its broadest sense, Sarbanes-Oxley compliant means that the organization's accounting practices and accounting system are transparent; that its external financial audits are conducted completely and openly and with arm's length between the auditor...
Taking the Trauma out of the Talk: Records and Information Management Professionals Need Not Fear Speaking before an Audience If They Put Planning and Thought into Their Presentations
High-visibility tasks, performed well, serve to establish a person's credibility and competence. Few endeavors offer opportunities to attain greater visibility as much as business presentations do. Visibility is the watchword of success. It is essential...
Whistleblowers Allege Insurance Cheat
Thousands of Katrina victims not only lost their houses and everything they owned in the storm, but some were further devastated when their insurance companies ruled that their losses were a result of water damage, which was not covered under their...
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