Information Management

Professional journal on records and information management.

Articles from Vol. 36, No. 6, November-December

A Brave New World: Proper and Prudent Document Destruction Is as Important as Any Other Milestone in a Record's Life Cycle
At the Core This article: * Provides examples of prudent document destruction programs * Offers advice on how to destroy records properly and legally * Discusses tips for selecting a destruction contractor Records and information destruction...
A Digital Archiving Standard. (Up Front: News, Trends & Analysis)
Librarians, researchers, and archivists have long debated ways to preserve digital documents long-term. Two current, widely practiced methods, most experts agree, are not good enough--updating and converting older files into newer versions is too labor-intensive...
ARMA's International Community Looks to the Future
Since the 2000 ARMA conference in Las Vegas, a special day has been designated for international members to meet and discuss issues of particular relevance to them. International Day in New Orleans this year was the best ever, as evidenced by the energies...
Decisions of the ARMA International Board of Directors: September 2002
The following is a recap of the major topics brought before the ARMA International Board of Directors at its regular fall meeting. Many of these items resulted from the board's discernment session, which preceded the regular meeting. Policy Administrative...
Despite Hurricanes, ARMA Members Celebrate the Profession
Not one, but two, hurricanes fortunately failed to keep attendees away from New Orleans, the site of ARMA International's 2002 Annual Conference and Expo. Isadore and Lili may have dampened the city, but they couldn't dampen spirits at the international...
Everything You Wanted to Know about DoD 5015.2: The Standard Is Not a Panacea or a Guarantee, but It Is a Tangible Contribution in a Field Hungry for Guidance
At the Core This article: * Defines DoD 5015.2 and its requirements * Explains the standard's certification process * Analyzes strengths and weaknesses of the standard The U.S. Department of Defense's (DoD) Design Criteria Standard for...
From the Punched Card to the Web: Data Visualization Is a Viable Strategy for Almost Any Large Information Space, So Why Not Use It to Work with Shared Data? (Business Matters)
At the Core This article: * Examines the history of data visualization * Discusses the merits of data visualization For as long as computers have been able to display graphics, data visualization has been a dream of users and system designers....
Information Preservation: Changing Roles: If Organizations Want Reliable Electronic Records, They Must Take the Necessary Steps to Create and Maintain That Reliability
At the Core This article: * Discusses the importance of long-term management of electronic records * Explains the role of risk analysis The proliferation of electronic records requires that both records managers and archivists redefine...
Japanese Protest National ID Network. (Up Front: News, Trends & Analysis)
The Japanese government worked for three years to produce a national computerized registry of its citizens on time, but it took only hours for those citizens to demonstrate their disdain for the new system. Under the computerized program, dubbed...
Public Records vs. Privacy. (Up Front: News, Trends & Analysis)
Before the World Wide Web, public records sat collecting dust in U.S. courthouses. But today, governments considering posting documents online have found out that there are different rules for electronic documents, which, once they are posted on the...
Records under Fire: A Look at the Pros and Cons of Compartmentalizing Records Centers and Why This Issue Is So Hotly Debated
At the Core This article: * Defines the concept of records center compartmentalization * Examines the supporting and opposing views about compartmentalization * Explains what to expect in the soon-to-be-revised NFPA 232 standard Over...
Register Now for These Exciting New Educational Offerings!
December 5: Electronic Discovery Seminar Electronic discovery is being transformed by a host of new trends and forces. And the fallout from Enron, Arthur Andersen, and other recent cases is having a profound effect on records management and risk...
RFID: The Next Tool for Managing Records? Records Managers Using Radio Frequency Identification (RFID) Would Have the Ability to Do Complete File-Room Inventories Quickly. (Tech Trends)
At the Core This article: * Explains the benefits of RFID technology * Discusses how the technology can benefit RIM Ready or not, radio frequency identification (RFID) has arrived. Although it has been discussed for several years, few in...
Standards Drive the Profession Worldwide. (in Focus: A Message from the Editors)
The right to drive necessitates rules for the road. Likewise, managing records and information requires standards. Both activities are significant responsibilities and require the proper training, experience, and knowledge. Both driving laws and RIM...
Strategic Tools for RIM Professionals: Three Strategic Competencies-Vision, Electronic Scanning, and Scenario Planning-Can Work Together to Support an Organization's Overall Strategic Process. (Management Wise)
At the Core This article: * Introduces three professional strategic tools * Explains how they can support an organization's strategic plan "Strategic planning provides a vision of what you want to become, a way of describing the end state...
Terrorism Takes Toll on Privacy Worldwide. (Up Front: News, Trends & Analysis)
Privacy has become an unwitting victim of the 2001 terrorist attacks on the United States and the subsequent war on terrorism. But privacy is not just in danger in the United States. According to a recent report by privacy activist organizations Electronic...
The "International" in ARMA International. (from the President)
"I'm often asked just how "international" ARMA International really is. The "International" was added to our name in 1985 and our first international (outside of North America) chapter--in Tokyo--was chartered in 1989. In the late 1980s and early 1990s,...
The ISO 15489 Imperative: Even Organizations without RIM Problems Can Benefit from an ISO-Driven Records Management "Health Check"
At the Core This article: * Describes the business benefits from applying ISO 15489 * Explains how these can be communicated to senior management Managing corporate records is not easy. In fact, numerous recent headline cases have brought...
To Vote or Not to Vote
Why do only about 20 percent of ARMA International's members vote in elections? According to a survey recently conducted by ARMA, the overwhelming reason is that many of our members do not feel qualified to vote because they do not know enough about...
Trading Paper for Palm Pilots. (Up Front: News, Trends & Analysis)
The New York Times recently reported that, someday soon, hand-held computers will be as ubiquitous as the stethoscope in U.S. healthcare environments. Industry professionals are adapting to new federal regulations regarding the privacy of medical records...
Wanted: A Few Good Librarians. (Up Front: News, Trends & Analysis)
There has never been a better time to become a librarian. According to the American Library Association, there is a massive job surplus in the field because of retirements, the movement of librarians into lucrative business positions, and the new prosperity...
Who's Afraid of Sarbanes-Oxley? Accountability Legislation Creates Additional Document Retention Requirements and Responsibilities for Records Managers. (Capital Edge: Legislative & Regulatory Update)
The Sarbanes-Oxley Act of 2002 represents the most meaningful and consequential corporate accountability legislation passed by the federal government since the 1930s. Signed into law July 30, 2002, by President George W. Bush, this Act will change...
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