Magazine article Computers in Libraries

Ask Techman

Magazine article Computers in Libraries

Ask Techman

Article excerpt

PJ from U Mass-Boston asks: hey techman, what do you do with your files when you upgrade to a new computer at home? my old one doesn't have a CD write drive, and it's not hooked up to a network. I have files all over the place, and several exceed the IMB that fits on a floppy. what should I do?

techman responds: Well, I hope at least that you're upgrading to a computer that has a CD drive, USB port, or network connectivity (i.e., a DSL line or cable modem)!

Seriously, I think there are two parts to your question: 1) managing files to make back-up or migration easy; 2) facilitating back-ups or migration of large files.

Foremost, you need to come up with a file management plan. It isn't very useful if your files are all over the place. One of the most important file management principles to apply is that of centralizing your files for easy access. If you haven't already done so, create a folder at the highest level of your C: drive. Call it Home or My Files (the My Documents folder could be used for this as well). Create additional folders inside that folder that correspond to the work you do. For instance, you might have separate folders for documents, spreadsheets, statistics, reports, etc., and they would be labeled as such (i.e., C:Home\docs, C:\Home\stats, etc.). To help, change default settings for saving your files. (Here's how: In Word, select Tools, Options, and click on the File Locations tab to see the default save locations. Under File types, select Documents, then click on Modify to change the location. …

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