Magazine article Information Management

Electronic Records

Magazine article Information Management

Electronic Records

Article excerpt

E-Mail Rules: A Business Guide to Managing Policies, Security, and Legal Issues for E-Mail and Digital Communication

Nancy Flynn and Randolph Kahn, Esq.

All companies rely on e-mail as a critical business tool, but few have considered the policies and systems necessary to safeguard their interests. Important information including transaction details, trade secrets, and confidential documents contained within messages are business assets with serious legal and financial implications. If an organization is to be safe, it needs a practical system for handling everything that comes into--and leaves--its computers.

A toolkit for protecting any company's electronic capital, E-Mail Rules shows how to

* use technology, policy, and employee training to minimize the loss of data

* create enterprise-wide retention rules for the saving and disposal of messages

* gain control of transmission and ensure a secure electronic environment develop strategies for related technologies like instant messaging, list serves, and online chat

E-Mail Rules shows readers how to maximize the effectiveness of their organizations' e-mail systems and put an end to lost or compromised information.

ISBN: 0-8144-7188-9 (AMACOM)

Soft cover, English, 256 pages, 2003

Catalog No. B4828

$20 ARMA member or non-member

Effective Approaches for Managing Electronic Records and Archives

Bruce W. Dearstyne, editor

Records and information management (RIM) professionals grapple with the constantly growing repository of electronic records that their organizations create at a staggering rate every day. The unwieldy job of managing them sometimes may seem insurmountable, However, Effective Approaches for Managing Electronic Records and Archives is a compilation of essays providing insights, perspectives, and strategies for managing electronic records. The authors--all experts in the field--draw on first hand experience to present practical solutions, including recommendations for building and sustaining strong electronic records programs.

Some of the essay topics include

* the definition of electronic records within several contexts

* an example of a model guideline for electronic records, along with a means of testing it

* strategic approaches to electronic records through outlining obstacles and opportunities

* legal impacts and perspectives of electronic records, which include intellectual property and privacy issues

Editor Bruce Dearstyne, a professor at the College of Information Studies at the University of Maryland, offers the "last word" by way of the concluding essay, adeptly fusing the issues raised by the other contributors and offering his own set of prescriptions for building effective electronic records management programs.

ISBN: 0-8108-4200-9 (Scarecrow Press)

Hard cover, English, 178 pages, 2002

Catalog No. B4826

$30 ARMA member or non-member

Managing Electronic Records, 3rd Ed.

William Saffady

This third edition of ARMA's bestselling classic, Managing Electronic Records, is a practical book intended for professional records managers, archivists, computer systems professionals, office systems analysts, administrative system specialists, data center managers, librarians, and others responsible for the creation, maintenance, management, control, and use of electronic records created by computer, audio, and video systems.

This edition includes revised chapters that reflect

* changes in storage technology and file formats

* updated laws and regulations, including new references to regulations pertinent to vital records protection

* a new discussion of electronic signatures

* expanded discussions of data migration and backup procedures

* a new section on records management application software

On completion of the book, the reader should understand

* the special records management issues and problems associated with electronic records

* the physical and application characteristics of electronic records

* principles and procedures for inventorying and scheduling electronic records

* factors that influence the stability and durability of electronic records

* methods of protecting vital electronic records against damage and destruction

* guidelines for the daily management of electronic records as working information resources

ISBN: 1-931786-05-4 (ARMA International)

Soft cover, English, 206 pages, 2002

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