Magazine article Business Credit

GTE Government Systems Gets a Handle on Accounts

Magazine article Business Credit

GTE Government Systems Gets a Handle on Accounts

Article excerpt

It is the best kind of problem to have--a busy accounting department. At GTE Government Systems, we wanted to install a more efficient microfilm recordkeeping system to keep up with the 175,000 invoices the company handles yearly.

Our Command, Control, and Communications Systems Sector is a leader in designing and producing communications systems for defense, government, and industry in the United States and abroad.

The accounts payable department receives and processes invoices from vendors for office supplies, support supplies, and manufacturing parts for communication equipment.

For 10 years, this GTE unit has filmed invoices to cut down on space requirements, but the manual microfilm system lacked computer-powered access to images and an index of document addresses.

With the old method, we filmed on a historical basis, per year, alphabetically. If you wanted to look at a specific invoice, you had to locate the film and find out what part of the alphabet it was on, load it, and scroll through the roll.

When business took an upward swing about two years ago, we needed to find a better way of storing, indexing, and retrieving invoices.

In October of 1990, GTE Government Systems installed a Kodak KAR Mainframe System, for the computer-assisted retrieval of microfilm records, and a Kodak Imagelink digital workstation. The workstation gives users the ability to digitize microfilm images and electronically transmit them to networked workstations or remote fax machines.

I wanted a system that could be put on our mainframe and be accessed by people in other departments. Kodak's migration path from film to optical disk was a major reason for my willingness to install this configuration of equipment.

It's a planned evolution. With our digital workstation, we can convert film images to digital images that can be stored on an optical disk or magnetics if we desire. …

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