Magazine article Information Today

MARC Spelling Checker for Libraries

Magazine article Information Today

MARC Spelling Checker for Libraries

Article excerpt

Information Transform, Inc. (ITI) has announced the new MITINET/marc version 5.0 for the IBM PC and compatibles. This version adds new features designed to improve librarians' productivity and the quality of their cataloging records. Two new cataloging functions have been added: an integrated MARC record spelling checker and a MARC record mender that repairs errors in MARC records while they are imported. Other major features include catalog card printing, overlay templates for editing and expanding short records, and support for the new 1996 Format Integration changes and the USMARC Community Information format.

The MITINET/marc spelling checker is the first integrated MARC-based spelling checker available to libraries. The spelling checker reviews all non-numeric MARC fields. Unrecognized words including names are presented to the user in context with proposed alternative words. With a single keystroke, the user may accept the unrecognized word, select one of the proposed alternative words, or add the word to the user's own dictionary so that later occurrences are recognized. The user can also retype the unrecognized word. A single MARC record or an entire group of MARC records may be checked for spelling at one time. Up to five MARC records can be checked in one second.

Catalog card printing on continuous forms and sheet forms has been added to version 5.0. The user may select which cards make up a card set. The user may select from 11 different commercial book and spine label continuous forms or sheet forms. Dot matrix, ink jet, and laser printing, at both 10 and 12 characters per inch, are supported for catalog cards and book and spine labels.

MARC records imported from publishers, book and A/V jobbers, CD-ROMs, other libraries and other sources of MARC records are checked for different types of MARC coding errors. When any error is detected, it is fixed by MITINET/marc. For serious errors, a warning is posted with the record describing the type of error, the field where the error occurred, the fix that was made, and a notice to the user to review and verify that portion of the record. Common MARC errors detected and corrected include: illegal characters in the MARC record, missing subfield codes, missing indicators, fixed-length fields that are too short or too long, missing control fields, incorrect or incomplete ISBD/AACR2 punctuation, inconsistent field length and field markets, and incorrect General Materials Designation (GMD). …

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