Magazine article American Libraries

Travel Information

Magazine article American Libraries

Travel Information

Article excerpt

General Information

Experient is ALA's travel management company for both hotel and airline reservations. As an ALA attendee or exhibitor, you are eligible for special airline and hotel rates. Remember you must be registered for the Annual Conference to make housing reservations. To reach the ALA travel desk, please call 800-974-9833 or 847-282-2529 and identify yourself as an attendee or exhibitor of the ALA Annual Conference in Chicago. The ALA travel desk is open Monday through Friday from 8:00 a.m. to 5:00 p.m. CST. You may also make hotel reservations by mailing or faxing the housing reservation form located in this section. In addition, you can make your hotel reservations online through the ALA home page at www.ala.org/annual. Choose "Travel & Hotels" and follow the directions. The online housing reservation form features SSL encryption to ensure the privacy of your information.

Hotel Reservation Deadlines and Information

New this year--you must be registered for the conference before you may register for a hotel room. Hotel reservation requests will be accepted until June 5, 2009, subject to availability. A list of selected hotels and their rates is included in this section. Rates are quoted for the room, not per person, and all rooms are assigned on a first-come, first-served basis Special rates are available only when you book directly with ALA travel desk. All rooms are subject to applicable tax. All requests must include six choices. Make sure to give accurate dates of arrival and departure for everyone occupying the requested room. Please note that the ALA travel desk does not assume the responsibility of pairing guests for double occupancy or in multiple housing units. After June 5, 2009, the ALA travel desk will continue to make reservations on a space available basis only (i.e., book early to get the hotel of your choice).

Hotel Confirmations, Cancellations or Changes

Confirmation of the room reservation will be acknowledged by the travel desk and sent within 72 hours. If you have any questions regarding your reservation, or to make changes or cancellations, contact the ALA Travel Desk at 800-974-9833 or 847-282-2529, not the hotel. One night's room and tax guarantee to a credit card is required to hold hotel reservations. Your first night's deposit is refundable if you cancel within your hotel's cancellation policy. Check your confirmation for details on your hotel's cancellation policy.

Airline Reservations and Discount

United Airlines is offering special meeting discounts for attendees of the ALA Annual Conference. Simply call the United Special Meeting Desk at 800-521-4041 and refer to Meeting ID Number 500CR to receive a 2-10% discount off applicable fares, including First Class. If you purchase your ticket at least 30 days prior to travel, you will receive an additional 5% discount.

This special offer applies to travel on domestic segments of all United Airlines, United Express, TED and United code share flights (UA*) operated by US Airways, US Airways Express and Air Canada. There are no fees to use the 800 number. International attendees will receive a 10% discount off the lowest applicable fare (excluding First Class), or a 15% discount off the fully refundable, unrestricted coach fare when they call their local United Airlines reservation number and refer to meeting ID number 500CR. …

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