Magazine article Information Management

Dallas to Delete E-Mail Older Than 90 Days

Magazine article Information Management

Dallas to Delete E-Mail Older Than 90 Days

Article excerpt

[ILLUSTRATION OMITTED]

A new e-mail retention policy directs Dallas City Hall to delete from its computer servers most e-mails 90 days or older. City officials say the policy will save storage space and money and will help it manage large amounts of data; critics say they worry about transparency and liability issues.

Prior to the creation of the 90-day e-mail policy, Dallas lacked a formal document retention plan for electronic communications.

City Spokesman Frank Librio told The Dallas News that individual departments are working on document retention policies for email and paper records that extend beyond the 90-day limit, to six months or one year.

"It's up to each department to manage their specific document retention policy in accordance with their department's policy," he said.

Council Member Angela Hunt said the 90-day period is too short and does not allow enough time for citizens to inspect city communications, many of which are subject to public disclosure under Texas' Public Information Act. …

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