Magazine article Information Today

Enhancing Productivity in 2012

Magazine article Information Today

Enhancing Productivity in 2012

Article excerpt

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Every new year ushers in new opportunities to make a fresh start. Sure, many of us will be making a long list of resolutions, but more often than not, we need reminders and resources to keep us on track. Perhaps some of the tools available freely (or cheaply) on the web can help us stay--or get--organized on the job, with team projects, or even just in your digital world. Here are just a few to get you started in 2012.

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Just a Little Teamwork

How often have you emailed a file to yourself so you can access it later from a different computer? With Dropbox, that isn't necessary. Dropbox users can sync files between multiple computers and mobile phones through one account, essentially by leveraging the power of cloud storage. Then they can access those files anywhere. With a free personal account, there is also some basic functionality for sharing files with other users.

While Dropbox certainly isn't new, the company recently discovered a big market for project teams through a new offering called Dropbox for Teams. Multiple users can share files in a ; secure Dropbox folder, and IT staff can control security by adding or removing users to the shared file storage. This upgraded version of Dropbox for Teams comes with an annual fee, but it provides professionals with a streamlined way to access and share files safely and efficiently.

Managing a Remote Team

Managing team projects is quite a challenge in today's digital world. With team members often living in a variety of geographic areas, much of the collaborative work is now done virtually. One of the co-founders of Facebook, Dustin Moskovitz, and his colleague, Justin Rosenstein, recently released their new venture for team project management called Asana.

Asana is a free web tool designed to divide a project into manageable tasks; it tracks which team member is responsible for each task, allows comments on the statuses of tasks, and follows each task to its conclusion. …

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