Magazine article New Zealand Management

Top Tips: Get Smart with Info Management

Magazine article New Zealand Management

Top Tips: Get Smart with Info Management

Article excerpt

Byline: Chris Gray

In a wired and wireless workplace, technology is meant to help manage the tidal wave of information that pours in each day. But it can end up complicating matters. Here are five ways to optimise your company's performance and encourage more organised teamwork.

1 Ask around

Don't guess what your team's top time-wasters are: ask. Managers wear many hats but no-one expects you to be a mind-reader. Information management is meant to simplify processes, and create a user-friendly and efficient way for staff to work together to contribute to the overall success of a company. Every organisation's needs are different. Is your team's main priority web content management? Document sharing? Data storage and access? Before you can fix the issue, make sure you're clear on your team's needs.

2 Focus on people

Remember that software isn't smart -- your people are. As effective as software systems can be, no technology is truly intuitive. Technology systems are only as helpful as humans let them be. Why dedicate time and money identifying the need for a new system, introducing it to your business and then allow it to go largely under-utilised? Your staff are the conduit to your business' success. So provide adequate training so your team can utilise the full suite of tools now available to them.

3 Sidestep computer clutter

Does this scenario sound familiar? You've spent time drafting a document that needs to be reviewed by team members. …

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