Magazine article Parks & Recreation

Saving to the Cloud: A New Way to Secure and Access Your Digital Information

Magazine article Parks & Recreation

Saving to the Cloud: A New Way to Secure and Access Your Digital Information

Article excerpt

Never before have we been so attached to our data than we are today. The task of collecting files is now so easy that we can easily keep personal data, work data, photos and songs, and anything else that need to be stored in one place! While the size of the stored data can increase tremendously, with technological advances we can now carry these files with us anywhere we go. The options are nearly endless, as we can take our laptop with us, use a flash drive or an external hard drive, or even store them online and access them wherever we find a device (tablet, laptop, smartphone) with an Internet connection. All these options offer different advantages and disadvantages. While the merits of each may change depending on your preferences and needs, online storage (the cloud) may be an option that warrants further investigation and possible implementation. Here, we will try to provide you more information, clarification and help regarding online file storage selection and use.

Let's hypothesize that we want access to a huge amount of data that may not fit on a flash drive, yet we do not want to carry our laptop with us. The next viable option will be to keep this data (files) on an external hard drive or store them online. With the first option, external hard drives, we have access to our data only if these are physically available, meaning that we have the external hard drive with us and it is attached to a computer. In contrast, with online storage we do not need the physical presence of our data; we have no need to carry the external hard drive. Therefore, the possibility of forgetting the hard drive or even losing it should not bother us. Additionally, we do not need to worry that our data may be compromised. With online storage, your files are more accessible to you and safer from others. Should you lose an external hard drive, laptop or flash drive, any person who finds it or has it may extract all your data. An option that may safeguard this is storing your data online, as only a person with your username and password has access to your fries, period.

Accessibility and safety are two main advantages for keeping files online. However, there may be some disadvantages to this alternative as well. For example, you will always depend on the speed of your Internet connection. If the Internet is down, you will have no access to your files at all. This issue may be changing with the proliferation of Internet connectivity through various devices and both wi-fi and mobile broadband. There may also be an element of security involved as you will be sending files to a server hosted by a company. For agencies wanting to store super-sensitive or valuable data online, this element may be challenging. Overall, online data storage makes you consider so many issues. There are practical reasons to embrace or avoid the online storage option.

To begin with, if you have ever experienced a crashed computer or lost a disk or jump drive that had important files, you already know the benefit of having a backup of your files. Online storage services allow you to keep a backup of your files on the Internet where they are safe and are easily accessible. You may also wonder, "How will I know which online storage provider is the best fit for me? …

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