Magazine article Information Management

A Comprehensive Information Governance Resource

Magazine article Information Management

A Comprehensive Information Governance Resource

Article excerpt

Information governance (IG) is a hot topic in records and information management (RIM) circles, creating a significant amount of interest and conversation online and dominating conference agendas. There are bits about IG here and there on blogs, listservs, web pages, and in magazines, but this book was the first effort to distill all this information to understandable and practical content.

How IG Evolved

Prior to reviewing this book, I would always wonder if IG was just some more of the ARMA and AIIM Kool-Aid or if it was the result of fewer paper records and most communication being electronic: as data generation exploded, regulations and compliance issues increased, and cybersecurity became a concern, traditional records management failed to keep pace.

Since technology changes can render digital resources inaccessible, issues like file formats, metadata, storage media, and compatible software and hardware became more important, and a more comprehensive platform for managing records and information became necessary to address all phases of the lifecycle. This led to the advent of IG and the need of this book.

What IG Is

IG is a developing and evolving field, emerging as a platform for organizations and governments to define policies at the enterprise level, across multiple jurisdictions. It goes beyond records retention and destruction to include privacy, access controls, and other compliance issues. IG includes processes and procedures that can be used to manage information as a business asset, enabling smart companies and information managers to leverage information's value while satisfying legal requirements and controlling risks related to it.

The Book's Structure

This book is extremely well put together. Its five major categories are broken down into 18 chapters, two large IG appendixes, and 442 pages of information. IG theory is backed up and documented with real world examples. The bulk of the work was developed by Robert Smallwood, and 10 other influential experts contributed to various topics with Smallwood co-authoring and editing much of their material.

The Book's Content

The longest chapter in the book is the one on RIM, which is the field most closely associated with IG, according to research contained in the Information Governance Initiative's 2014 Annual Report. …

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