Magazine article District Administration

Online Form Management Helps Pleasanton USD HR Staff Eliminate Endless Paperwork: Informed K12 Automates Forms and Reduces Paperwork for District Administrators

Magazine article District Administration

Online Form Management Helps Pleasanton USD HR Staff Eliminate Endless Paperwork: Informed K12 Automates Forms and Reduces Paperwork for District Administrators

Article excerpt

Prior to Aileen Parsons becoming director of human resources for Pleasanton USD in northern California, she was a school principal in the district. The memory of hiring paperwork was fresh in Parsons' mind when she switched jobs in November 2015.

"We had to generate a form and then send it to the district office where I would sign off on it, then hand it over to the school, they would sign off on it and then go back to HR," Parsons says. "It would take a week just to get a job posted. I knew the paper thing wasn't working for me anymore. I felt like we were spending a lot of time chasing papers and wondering who had signed them."

Parsons did not want the paper chase to continue, and during a year-long course in HR technology she came across Informed K12 and its online forms management and workflow solution. Parsons thought it was worth trying out to see if it would lead to time-saving measures or other efficiencies.

Informed K12 is a workflow automation platform that helps school and district administrators move any paper-based process--including new-hire forms, purchase orders, field trip permission slips, travel reimbursements and IT and facilities requests--to a centralized repository online.

User-friendly features

Informed K12 helps administrators convert their existing paper-based processes to online forms, and then track which processes have been completed or identify any bottlenecks preventing completion. The solution gives districts the ability to collect electronic signatures for document approval and keeps digital records so users can see exactly who signed specific forms and when they did it. …

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