Magazine article PM Network

In the Field

Magazine article PM Network

In the Field

Article excerpt

The Finance Project, Washington, D.C., USA

Challenge: Traveling employees had to record time and expense reports on paper, and then mail or fax them into the office. The data would then have to be manually entered into spreadsheets.

Project: Centralize and automate tracking to improve efficiencies and decrease inaccuracies

Solution: Web TimeSheet, Replicon Inc., Calgary, Alberta, Canada

ROI: Tracking employee timesheets and expense reports takes less time and is more accurate.

GuideOne Insurance, West Des Moines, Iowa, USA

Challenge: GuideOne needed to cut administrative overhead caused by a manual, decentralized system.

Project: Centralize corporate sales and external agency management

Solution: Sage CRM SalesLogix, Sage Software, Scottsdale, Ariz., USA

ROI: The company cut labor costs, and sales directors can now nnanage and support their territories from any location.


Several employees at The Finance Project, a not-for-profit research and consulting firm in Washington, D.C., USA, are on the road frequently. When it came time to file time and expense reports, they had to record the information on paper, and then mail or fax it to the main office. There, administrators entered the data into spreadsheets and manually calculated time-off balances and accruals. The process was "time-consuming and errorprone," says Terry Holthause, director of finance and administration for the group. "We also used to make our employees redo their timesheets because they were always forgetting holidays."

Looking to improve its time-tracking and reporting processes, the group turned to Replicon's Web TimeSheet, a web-based tool that tracks client billing, project costs and timeliness, and employee hours.

Submitting and approving timesheets and expense reports in one centralized system means no more error-prone paper trails and spreadsheets. …

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