Magazine article Information Management

Technical Report Review: Electronic Imaging Request for Proposal (RFP) Guidelines

Magazine article Information Management

Technical Report Review: Electronic Imaging Request for Proposal (RFP) Guidelines

Article excerpt

TITLE: Electronic Imaging Request for Proposal (RFP) Guidelines

PUBLISHER: AIIM

PUBLICATION DATE: 1996

LENGTH: 47 pages

PRICE: $40 AIIM members $52 non-members

AVAILABLE FROM: AIIM International, (888) 839-3165

The expansion of the electronic imaging market continues to complicate decision making. While the imaging systems marketed by different vendors increasingly offer similar components - NT servers, scanners and video displays from a handful of suppliers, hard drive arrays or magneto-optical disks, Windowsbased user interfaces - they can differ considerably in price. Hence the value of competitive solicitations based on requests for proposals (RFP) that contain detailed specifications and instructions to bidders.

A good source to assist with the RFP process for electronic imaging is AHM's Electronic Imaging Request for Proposal (RFP) Guidelines. This technical report is a revised version of one of AHM's most useful publications. Written by Bud Porter-Roth for the AIIM C15 Electronic Imaging/RFP Committee, it provides highly practical, step-by-step instructions for developing requests for proposals for electronic imaging systems, including analysis of system requirements, preparation of functional specifications, and evaluation of alternative configurations.

A well-prepared RFP will clearly state required and desirable functionality for the system to be purchased. It will also specify system characteristics that are unacceptable. Further, an RFP will solicit information about a given vendor's ability to deliver and implement an electronic document imaging system, as well as support it throughout its anticipated operating life.

Competitive procurements based on requests for proposals are typically mandated for government agencies when the value of the system to be purchased exceeds some threshold amount. While corporations and other organizations may have greater freedom in imaging procurements, the RFP process is often advisable. Properly undertaken, it can force an organization to clarify specifications and expectations for the imaging system to be purchased. It also encourages vendors to clearly describe their products and sharpen their prices, while giving the customer greater control over system evaluation and selection.

Electronic Imaging Request for Proposal (RFP) Guidelines is strongly recommended for records managers and other information specialists who must prepare competitive solicitations for electronic document imaging implementations. Some portions of the report are also relevant for other types of automated system procurements, such as preparing competitive solicitations for document imaging systems. …

Search by... Author
Show... All Results Primary Sources Peer-reviewed

Oops!

An unknown error has occurred. Please click the button below to reload the page. If the problem persists, please try again in a little while.