Magazine article The Tracker

Minutes of a Meeting of the Governing Board of the American Organ Archives of the Organ Historical Society

Magazine article The Tracker

Minutes of a Meeting of the Governing Board of the American Organ Archives of the Organ Historical Society

Article excerpt

A regular meeting of the Governing Board ("GB") of the American Organ Archives of the Organ Historical Society was held on Thursday, April 24, 2003, at the library of the Archives, Talbott Library, Westminster Choir College at Rider University, Princeton New Jersey. Notice of the meeting had previously been given. Present were governors Allison Alcorn-Oppedahl (Chair), Lynn Edwards Butler, Laurence Libin, Elizabeth Towne Schmitt, Rollin Smith, and James L. Wallmann (Secretary), and Stephen L. Pinel, the Archivist. Also present were Scot L. Huntington (Society Vice-President) and Dr. Uwe Pape. The outline of these minutes follows the agenda of the meeting. All actions taken by the GB were unanimous.

1. Welcome. The Chair called the meeting to order at 9:30 a.m. An agenda for the meeting was distributed.

2. Establishment of quorum. All governors currently in office being present, a quorum of the GB was present to conduct business.

3. Approval of minutes. The minutes of the October 2002 meeting of the GB had previously been circulated. Upon motion duly made (Mr. Libin) and seconded (Dr. Smith), it was

RESOLVED: That the minutes of a meeting of the Governing Board of the American Organ Archives of the Organ Historical Society held on October 18, 2002, be, and hereby are, approved.

4. Archivist's Report. The Archivist's Report had previously been circulated. The billing errors with Cassidy Cataloging Services and OCLC have been addressed. The online public access catalog (OPAC) of the Archives is up and running. The OPAC is updated as records are produced by Cassidy. Ir would be useful to know how often the Archives OPAC is accessed; Mr. Pinel will ask Cassidy if this information is available. While other websites link to the Archives OPAC, at present the Archives website (part of the Society website) has no links away from the Society web pages; this follows what is believed to be Society policy. Dr. Oppedahl will determine whether this is still Society policy. The appraisal by Wurlitzer-Bruck is moving forward and should be completed by summer and the end of the Society/Archives fiscal year. The ceiling lights in the reading room of the Archives were relocated to provide better lighting.

Upon motion duly made (Mr. Wallmann) and seconded (Mr. Libin), it was

RESOLVED: That the expenditure of $1,100 from the Relocation Fund to remove, replace, and relocate ceiling lights in the reading room of the Archives is hereby ratified, confirmed, and approved. Mr. Pinel asked the GB whether he should take an aggressive approach to fill gaps in Danish, Belgian, and Polish organ journals. The GB directed Mr. Pinel to proceed with efforts to fill these and other gaps in the collection of organ periodicals. Acquisition of journals and periodicals would come from the regular acquisition budget of the Archives. Mr. Pinel described the Otto Hofmann collection recently donated to the Archives by the late Texas organbuilder's widow. Mr. Pinel had traveled to Texas to meet Mrs. Hofmann, examine the collection, and package it for shipping to New Jersey. The role of Dr. Pape in the acquisition of this significant collection was noted.

Upon morion duly made (Dr. Oppedahl) and seconded (Ms. Schmitt), it was

RESOLVED: That the expenditure of $1,451.77 for expenses related to the acquisition of the Otto Hofmann collection is hereby ratified, confirmed, and approved.

The Society was unable to acquire the Schlicker records for the Archives. Unfortunately, the Schlicker files had been relieved of the most significant correspondence before the entire collection became available. Mr. Pinel was directed to initiate contact with the current owner of the Schlicker records in hopes that these important records would one day come to the Archives.

The Archives budget for governor's expenses was severely over budget because a previous governor had submitted a reimbursement request for expenses incurred several years previously. …

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