Magazine article Information Management

Audit Finds Victoria's Records Management Practices Outdated

Magazine article Information Management

Audit Finds Victoria's Records Management Practices Outdated

Article excerpt

Victoria s Public Records Act of 1973 could not have anticipated the changes that would come in the information management landscape. A review of the Management of Public Sector Records conducted by the Victorian auditor-general confirms this view, according to the Australian site Image and Data Manager.

The audit found that Victoria's information management environment is "highly fragmented and disconnected - with multiple sets of policies and standards that can sometimes contradict each other."

The audit noted that the absence of a system-wide compliance monitoring and reporting mechanism heightened the risk of key government records being lost, misused, altered, or unlawfully destroyed. It also acknowledged how the spike in the number of records only intensifies the problems.

"The volume of records created and held by agencies and third-party providers has also increased significantly. At the same time, new business practices and advances in technology have increased the risks relating to information integrity, accessibility, security and preservation."

The auditor-general also examined the records management practices of the Department of Education and Training and the Department of Health and Human Services. …

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