Newspaper article The Florida Times Union

Follow E-Mail `Interviews' with Written Thank You

Newspaper article The Florida Times Union

Follow E-Mail `Interviews' with Written Thank You

Article excerpt

Q: I am currently looking for a job in the marketing field and have no ticed a growing number of ads that give an e-mail address or fax number to reply to. I have answered several ads this way and then have been contacted either by phone or in some cases, e-mail. I take even basic inquiries to mean that I have been "interviewed" for the position, and I am wondering what your opinion is on thank you letters and follow-ups done via e-mail. Since almost all contact has been electronic, is this appropriate?

A: As the world gets more electronic, e-mail and faxes have become fast and efficient ways to communicate, but when applying for a job, play it safe. When the instructions in the want ad tell you to e-mail or fax your resume, it doesn't necessarily mean it's OK to send a thank you the same way. If you like, fax or e-mail your thank you but also take the extra step and send a professional, formal letter on letterhead. If you have interviewed for a job, ask the interviewer if he or she would prefer that you follow up by phone or e-mail.

Q: How do I solve the problem of having a red face when giving a presentation? How do I get more relaxed?

A: Some nervous energy works to your advantage when you are making a presentation but too much gets in your way. Here are some tips:

When preparing your remarks, find out as much about your audience as possible, so you can forget about yourself and focus on their needs.

Before the event, go and look at the room you will be speaking in, to help you visualize yourself giving a successful speech. If possible, rehearse in the actual room in which you will be speaking.

Arrive early enough so you aren't adding to your stress by rushing around. Check all the logistics such as the microphone, lights and seating arrangement.

As people enter the room, shake hands and chat with people to make contact with individuals and personalize your audience.

While you are waiting, breathe with your abdomen. Rest your hand on your abdomen to make sure it is moving in and out, rather than your chest. Shallow chest breathing will make you lightheaded and more nervous.

As you are being introduced, grip the bottom of the chair and pull yourself down into the chair as hard as you can for the count of 10 and then release. Repeat this until you feel your back and neck muscles relax.

While speaking, look people in the eyes, so you make a personal connection with people.

Q: How do I handle a subordinate who answers questions with a minimum of information? Prior to my transferring to this position, she was the person everyone went to for answers. I come, with many years of experience and answers, sometimes more current than hers, and she becomes secretive and withdrawn when it comes to me. I have to supervise her and don't want to alienate her. …

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