Lack of access to medical records in emergency situations at
odd hours led to a company devoted to storing medical records
that can be obtained at any hour on any day.
Idea for establishing the medical records system was developed
by Dr. Carl Spengler, an emergency room physician at University
Hospital in Oklahoma City, and Bob Williamson, a registered nurse
who works with him.
"We developed this because we have stood in the emergency room
at 9 p.m. and tried to get a record on someone who is about to
die and it takes literally hours to get it. We thought there had
to be a better way to do this," Williamson said.
That idea led to the founding of Emergency Medical Records
Access Inc., in November. It started collecting medical records
of individuals Jan. 20 at an office at 1200 N. Walker Ave. It was
merged with Home Care Options, which has offices at the same
address, a week later to obtain financial support. Home Care
Options also has enrolled 200 employees of a subsidiary company
who travel providing home care services to its clients, he said.
The company is set to begin soliciting medical record storage
business nationwide by about March 1, Williamson said.
President of Emergency Medical Records Access is K. Kay
Spengler, wife of the founding physician, who is chief executive
officer. Williamson is vice president.
The company also has six other employees, Kay Spengler said.
Medical records are collected at the direction of the
individual from his doctors and stored in closed computerized
files that have no outside computer access. The individual then
carries an identification card informing medical emergency
personnel how to obtain an immediate fax copy of medical records
from Emergency Medical Records Access, Williamson said.
The records transfer system has been set up to use fax
machines because they are commonly available in hospitals and
emergency rooms, Williamson said.
Some other records systems use computer chip cards that can
only be read on special machines not commonly available, he
Normal records stored cover the past five years accumulation
from doctors and hospitals from whom the individual has had
treatment, unless the individual has a congenital or other
lingering problem that also would be noted. Personal messages to
emergency personnel such as, "call a priest in case of
life-threatening emergency," also may be added to the records,
The individual is charged $25 a year for storage of medical
records and the emergency service. …