Conducting a Meeting
Lights ... camera ... action!
Much as on the Hollywood sound set, your efforts during the days and weeks or months of planning all peak on "opening day." Whether it's really your first day or your fiftieth year in the training business, you should realize that all those nervous "first-day" feelings are not only commonplace, but even welcomed! Senior trainers are of the firm opinion that these nervous tensions make us even more anxious to overcome them and do a better job.
This chapter will offer you some tested and workable ideas that you will find helpful in conducting meetings. You will learn several methods to acclimate a new group to the training process. You will find that by using these "warm-up exercises," you are also putting yourself more at ease with your trainees and therefore establishing an atmosphere truly conductive to learning.
This chapter also covers all aspects of leading or conducting a meeting or conference. Whether your training session is composed of only two or three individuals, or two or three hundred, you will find useful techniques in this chapter that will make your meeting successful.
The initial activities used to open a meeting set the flavor for the entire session. If the opening is interesting and purposeful, and if it relates to the needs of the participants, then you will capture their interest. They will then be attentive and probably participate in the meeting activities.
Remember those first-day jitters? Don't forget that your new trainees have the same fears and anxieties you have!
In questioning participants attending actual sessions in which the people did not know each other, the authors have found these types of unasked questions: