Sealed Proposals will be received at the Office of the Regimental Quarter Master 4th U S Infy, Madison Barracks N. Y. until the 15th day of July 1851, at 2 o'clock P. M, for supplying the Troops at Madison Barracks N. Y. with wood for the year ending June 30th 1852.
The wood to be of straight and sound body, split, (or round if not over six inches in diameter) 4 feet from tip to scarf, free from all limbs, rot, gnarled or dead wood. One fifth to be hickory, and the balance about an equal proportion of Rock Maple, Upland Beach and Iron Wood, to be neatly and compactly piled, 4, 6 or 8 feet high in the yard at Madison Barracks at such times and in such quantities as the Regimental Quarter Master or his successor shall designate[.] Bonds will be required for the faithful performance of the contract, and each bid should give the names of the two bondsmen
|U S GRANT|
|Regtl Qtr Master's Office||Bvt Capt. & R. Q. M. 4th Infy|
|June 24th 1851|
D, DNA, RG 92, Consolidated Correspondence 956. S. T. Hooker, on July 10, 1851, agreed to deliver wood as described for $2.70 per cord. Ibid. On July 21, 1851, the formal contract was signed. DS, ibid., RG 217, Army Contracts. On Aug. 29, 1851, however, Lt. Col. Charles Thomas, deputy q.m. gen., told USG "Your letters dated the 24th instant, one enclosing an agreement made by you with Samuel J. Hooker for wood for the troops at Madison Barracks and the other a report on the stores on hand and required, is received. Your attention is called to paragraph 980, General Regulations of the Army: You will report the difference of price between hickory wood, and maple or beach, both of which are equal, if not superior to the standard; and should the former be more costly, by what authority it was contracted for. Stoves not being provided for by Regulations, the question of supplying them will be submitted to the Quarter Master General on his return to this office." Copy, ibid., RG 92. Q. M. Letter Books. See letter of Sept. 4, 1851.