The AMA Handbook of Business Letters

By Jeffrey L. Seglin; Edward Coleman | Go to book overview

CHAPTER 10

Letters to
Vendors and Suppliers

This chapter contains examples of letters that are commonly written to vendors and suppliers. The occasion for writing these letters varies from something as simple as placing orders to issues that must be carefully handled, such as complaints about salespeople or products. The letters here serve as models for professionals to use in their own dealings with vendors and suppliers.


Letter Placing Order

Sample Letter 10.1 was written to place a simple order with a company. The letter writer clearly spells out what he wants to order, listing the product name, quantity, and total cost. He also indicates that he is enclosing a check for the order, and instructs the letter reader about where to ship his order.

SAMPLE LETTER 10.1. Letter placing order (semiblock format).

"date"

Mr. Maxwell North

Andoris Publishing Company

312 West Main Street

Boonton, New Jersey 07005

Dear Mr. North:

Please send me the following books advertised in your Fall 20X7 catalog:

-240-

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