Letters that accompany enclosed material are frequently referred to as transmittal letters. Their chief function is to identify the material that is enclosed. This chapter features many of the more common forms of transmittal letters that you may have to write.
Sample Letters 12.1 through 12.6 are examples of transmittal letters that were written to accompany payment.
Sample Letter 12.1 is a standard transmittal of payment on account letter. The letter writer clearly identifies the amount enclosed and the purpose of the payment. He closes by thanking the letter reader for her services.
SAMPLE LETTER 12.1. Transmittal of payment on account (semiblock format).
Ms. Alice D. Edwards
Tisk-a-Disk Office Supplies
76 Tuscon Drive
Lake Forest, Kentucky 23234
Dear Ms. Edwards:
My check for $75.42 is enclosed. This is my final payment on my order number 73A2 for office supplies for Kearney Public Relations, Inc. placed on March 30, 20X8.