When a professional receives information or material from someone, most often the courteous thing to do is to write a confirmation letter. Sometimes it simply makes sense to write one to make sure that you understood the information you discussed with someone. The letters in this chapter are examples of some basic confirmation letters that a professional might have to write.
Sample Letter 13.1 was written as a follow-up to a supplier's oral instructions. By writing this type of confirmation letter, the writer makes sure that she has understood the supplier's instructions correctly. The letter writer clearly reiterates the discussion she had with the supplier, asks that she call to discuss the instructions, and expresses interest in her feedback.
SAMPLE LETTER 1 3.1.Letter confirming a supplier's oral instructions (semiblock format).
Ms. Joan Whitener Bright & Shining Shirt Service 150 Western Street New York, New Jersey 34345
As we discussed at the area meeting last week, I am revising the schedule of shirt deliveries for New York. The deliveries should take place between 6:30