The AMA Handbook of Business Letters

By Jeffrey L. Seglin; Edward Coleman | Go to book overview

CHAPTER 14

Request Letters

The letters in this chapter fall into the broad category of request letters. These are commonly written by professionals to request everything from information and assistance to reprints of articles.


Letter Requesting Information About Accommodations

Sample Letter 14.1 was written to request information about accommodations that were to be provided to a speaker. The speaker writes to request information about the room he will be speaking in and the equipment he has requested. He opens by saying that he is looking forward to the meeting, then asks a series of questions about the accommodations that will be provided. The letter is clear and to the point, and should get the letter writer the results he needs.

SAMPLE LETTER 14.1. Letter requesting information about accommodations (semiblock format).

"date"

Mr. James B. Dreyfus Assistant Seminar Director Business Writers Association 23 Floriador Street Ausley, New York 12495

Dear Mr. Dreyfus:

I am looking forward to speaking at your upcoming seminar. I've completed and enclosed the form you sent me. I've also checked off the audiovisual services I will need for my talk.

-362-

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