How to Sharpen Your Business Writing Skills

By Nan Levinson | Go to book overview

2
Getting
Organized

Learning Objectives
By the end of this chapter, you should be able to:
Write an outline with the appropriate level of detail.
State the first two questions that a reader asks when receiving a memo, letter, proposal, or report.
Name four criteria for good evidence.
Describe direct and indirect patterns of organization and explain when each should be used.
Name and define five common sequences of supporting ideas.

You've considered the needs and purposes of your readers and figured out what you want to cover in your piece of writing, but there is more preparation to do. The next prewriting step is to organize the material you wish to present.

As we noted in Chapter 1, your readers may not be as familiar with your subject as you are, which is to your advantage, but your expertise can also complicate your writing task. Something that may be perfectly obvious to you can be confusing to someone else unless you present your ideas and information in a logical and organized way. There are also the dangers of citing faulty evidence or inundating your reader with unnecessary details. Taking the time to organize your ideas carefully before you write is the best way to avoid these pitfalls. It will also make the process of writing more efficient.

-19-

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How to Sharpen Your Business Writing Skills
Table of contents

Table of contents

  • Title Page iii
  • Contents v
  • About This Course xi
  • How to Take This Course xiii
  • Pre-Test xv
  • 1: Writng for Your Reader 1
  • 2: Getting Organized 19
  • 3: Types of Business Writing 39
  • 4: Effective Writing 57
  • 5: The Right Word: Appropriate Language 75
  • 6: Language That Works 91
  • 7: Direct and Forceful Writing 105
  • 8: Write and Rewrite: Punctuating and Revising 121
  • 9: Research: Fact-Finding Missions 137
  • 10: Plugging In: Computers and Business Communication 155
  • Bibliography 169
  • Post-Test 171
  • Index 177
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