Employee “patterns” his time off in that he takes additional unscheduled time off once former incidents have fallen off the rolling calendar year.1 In this case, the company has a policy that states that five incidents of unscheduled absence in the rolling calendar year equals a verbal warning, seven incidents equals a written warning, and nine incidents equal a final written warning. It is therefore possible for employees to incur multiple verbal warnings without progressing to the written warning level, since old incidents of unscheduled absence fall off the rolling calendar as new incidents occur.
PERFORMANCE CORRECTION NOTICE
Disciplinary Level⊠ Verbal Correction—(To memorialize the conversation.)⊠ Written Warning—(State nature of offense, method of correction, and action to
Employee Name:Todd Luchow Department:Sales Date Presented:February 17, 2010 Supervisor:Cheryl Marinero
be taken if offense is repeated.)□ Investigatory Leave—(Include length of time and nature of review.)□ Final Written Warning
□. Without decision-making leave □. With decision-making leave (Attach memo of instructions.) □. With unpaid suspension
Subject:Verbal warning: excessive, unscheduled absence
Written Warning: “pattern” of unauthorized absence
⊠ Policy/Procedure Violation
⊠ Performance Transgression
□ Behavior/Conduct Infraction
Level of Discipline Date Subject Verbal 10/28/09 Five occurrences of unauthorized absence 11/28/09 Five occurrences of unauthorized absence Written ___________ __________________________________________ Final Written ___________ __________________________________________
1 A “rolling” calendar year goes from today’s date back one year. For example, the date of this write-up is
2/17/10. The rolling calendar year goes back one year from this date (to 2/18/09).