Just-in-Time Accounting: How to Decrease Costs and Increase Efficiency

By Steven M. Bragg | Go to book overview

Chapter 11
Process Documentation

An important tool for achieving revised accounting systems is process documentation. It is necessary to thoroughly document the flow of a process before it can be streamlined. After streamlining has occurred, the new process must be carefully documented so that the people performing the function can understand how to do it. Without proper understanding, mistakes will occur in the process, leading to considerable costs to correct the mistakes.

This chapter explains how to document both existing and prospective processes, using flowcharts and written procedural documentation that are combined into a procedures manual. The procedure being documented in this chapter as an example is the order-taking process.


DOCUMENTING EXISTING PROCESSES

Documenting an existing process is not as simple as listing the sequence of events in the process. If we were reviewing an order-taking process in such a manner, we might derive the flowchart shown in Exhibit 11.1. Note the minimal number of flowchart symbols needed. An oblong shows a process, and a diamond shows a decision point.

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Just-in-Time Accounting: How to Decrease Costs and Increase Efficiency
Table of contents

Table of contents

  • Title Page iii
  • Contents vii
  • About the Author ix
  • Preface xi
  • Free Online Resources xiii
  • Chapter 1 - Setting Up and Improving the Accounting Department 1
  • Chapter 2 - The Sales Cycle 25
  • Chapter 3 - Cash 69
  • Chapter 4 - Inventory 87
  • Chapter 5 - Accounts Payable 139
  • Chapter 6 - Cost Accounting 183
  • Chapter 7 - Payroll 211
  • Chapter 8 - The Budget 245
  • Chapter 9 - Closing the Books1 271
  • Chapter 10 - Data Collection and Storage Systems 297
  • Chapter 11 - Process Documentation 317
  • Chapter 12 - Change Management 337
  • Index 349
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