Public Administration of Park and Recreational Services

By George Hjelte; Jay S. Shivers | Go to book overview

13
Records, Reports, and Filing Procedures

T O ACHIEVE effective operation of the public recreational service agency, superintendents and their subordinates must have factual records to serve as a basis for planning future work and evaluating present performance. Efficient management of the agency is based upon written accounts of situations and occurrences. Valid information must be obtained, examined, disseminated, and deposited for reference when necessary. When records and reports are not faithfully compiled and correctly filed they may not be conveniently available for their many uses. The filing procedure, proper record and report forms, written data, and available pertinent information are essential for the orderly and effective management and administration of an agency.

Records are important as the factual basis upon which an accounting of the work done is made to higher authority and to the public. Records are also of indispensable value as reference material used by administrative and office employees in performing their duties; in fact, they are the basis of administrative action. The recorded information in the form of printed matter, memoranda, and bulletins is used as reference material in planning facilities and programs and in evaluating personnel performance.

Although the form of some records is regulated by law or by higher authority, the form of most reports and records of the recreational service

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