Managing Assets in the Cloud: Keeping Track of an Ever-Expanding Amount of Technology Assets Can Be a Daunting Task for an Understaffed District IT Department. Two Schools Turn to the Cloud for Assistance

By Weil, Marty | T H E Journal (Technological Horizons In Education), May 2011 | Go to article overview

Managing Assets in the Cloud: Keeping Track of an Ever-Expanding Amount of Technology Assets Can Be a Daunting Task for an Understaffed District IT Department. Two Schools Turn to the Cloud for Assistance


Weil, Marty, T H E Journal (Technological Horizons In Education)


TECHNOLOGY IS PROLIFERATING in Berkeley County Schools in Martinsburg, WV, a district that serves a student population of 17,000 in three high schools, five middle schools, six intermediate schools, and 14 elementary schools. "We are deploying a large number of electronic whiteboard and data projectors, as well as a good number of either donated/refurbished computers or new computers, including netbooks, notebooks, and desktops," says Dave Kenney, director of research/and technology at the district. And with the addition of new schools, the amount of tech tools will only continue to grow. "We are opening a new primary school in August where the servers will be virtualized and housed in a nearby data center," Kenney explains. "The desktops in that new school will be 90 percent virtualized. We've decided to [go with] regular PCs in administrative offices and for each teacher."

But despite this growth, the district does not have a very big IT team, according to Kenney. "There are nine people in my department," he says, "and that includes two electricians and a secretary."

To help its small IT team stay on top of its 7,000-plus-and-growing technology resources, Berkeley turned to SchoolDude's cloud-based asset management system, called ITAMDirect. "Going with a cloud-based asset management system was almost like adding another employee or two," Kenney says. "To collect the kind of information the system delivers--just by installing a little client--would never be possible with our staffing levels. So the asset management system helps us, at the first level, to cope with growing assets without commensurately growing staff."

[ILLUSTRATION OMITTED]

Like Berkeley, Sharon Public Schools (MA) chose ITAMDirect to help its small IT team manage its technology assets. Leo Brehm, the district's director of technology, says that even though Sharon is a relatively small district--with three elementary schools, one middle school, and one high school--its technology asset base continues to grow over time, and at a faster rate than its IT staffing does or can. "The system helps manage some of the pressure inherent in technological growth," says Brehm.

The ITAMDirect client tells the IT team everything it needs to know about a district-owned computer: the operating system, the amount of installed memory, the number of available slots for additional memory, the size of the hard drive, the installed software, expiration dates for warranties and software licenses, and more. Beyond computers, the system also tracks items such as projectors, cameras, and whiteboards--anything that has a value worth cataloging.

Set It and Forget It

Although many school IT departments already have server-based asset management systems in place, cloud-based solutions geared toward K-12 are relatively new--and hence, are scarce. More cloud providers may begin tailoring their offerings to K-12 schools as districts, like Berkeley and Sharon, recognize the benefits of managing assets in the cloud.

On top of tracking assets and providing data, SchoolDude's ITAMDirect takes the burden of caring for yet another system off of the district IT team--the main reason why Sharon Public Schools chose a cloud-based solution, according to Brehm. "It is almost a set-and-forget client," he says. "We put it on the machine, and it just continues to report things that are going on every day."

"Part of the attractiveness of the cloud-based system is that somebody else is responsible for backing up the system, making software upgrades, ensuring system availability," agrees Berkeley's Kenney. "We probably could have gone with some kind of traditional system that does the same thing and reports it to our own server, but that's more management for us."

In addition, Kenney notes that taking the asset management to the cloud prevented Berkeley's IT staff from having to add and maintain another server. …

The rest of this article is only available to active members of Questia

Sign up now for a free, 1-day trial and receive full access to:

  • Questia's entire collection
  • Automatic bibliography creation
  • More helpful research tools like notes, citations, and highlights
  • A full archive of books and articles related to this one
  • Ad-free environment

Already a member? Log in now.

Notes for this article

Add a new note
If you are trying to select text to create highlights or citations, remember that you must now click or tap on the first word, and then click or tap on the last word.
One moment ...
Default project is now your active project.
Project items

Items saved from this article

This article has been saved
Highlights (0)
Some of your highlights are legacy items.

Highlights saved before July 30, 2012 will not be displayed on their respective source pages.

You can easily re-create the highlights by opening the book page or article, selecting the text, and clicking “Highlight.”

Citations (0)
Some of your citations are legacy items.

Any citation created before July 30, 2012 will labeled as a “Cited page.” New citations will be saved as cited passages, pages or articles.

We also added the ability to view new citations from your projects or the book or article where you created them.

Notes (0)
Bookmarks (0)

You have no saved items from this article

Project items include:
  • Saved book/article
  • Highlights
  • Quotes/citations
  • Notes
  • Bookmarks
Notes
Cite this article

Cited article

Style
Citations are available only to our active members.
Sign up now to cite pages or passages in MLA, APA and Chicago citation styles.

(Einhorn, 1992, p. 25)

(Einhorn 25)

1

1. Lois J. Einhorn, Abraham Lincoln, the Orator: Penetrating the Lincoln Legend (Westport, CT: Greenwood Press, 1992), 25, http://www.questia.com/read/27419298.

Cited article

Managing Assets in the Cloud: Keeping Track of an Ever-Expanding Amount of Technology Assets Can Be a Daunting Task for an Understaffed District IT Department. Two Schools Turn to the Cloud for Assistance
Settings

Settings

Typeface
Text size Smaller Larger Reset View mode
Search within

Search within this article

Look up

Look up a word

  • Dictionary
  • Thesaurus
Please submit a word or phrase above.
Print this page

Print this page

Why can't I print more than one page at a time?

Help
Full screen

matching results for page

    Questia reader help

    How to highlight and cite specific passages

    1. Click or tap the first word you want to select.
    2. Click or tap the last word you want to select, and you’ll see everything in between get selected.
    3. You’ll then get a menu of options like creating a highlight or a citation from that passage of text.

    OK, got it!

    Cited passage

    Style
    Citations are available only to our active members.
    Sign up now to cite pages or passages in MLA, APA and Chicago citation styles.

    "Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences." (Einhorn, 1992, p. 25).

    "Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences." (Einhorn 25)

    "Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences."1

    1. Lois J. Einhorn, Abraham Lincoln, the Orator: Penetrating the Lincoln Legend (Westport, CT: Greenwood Press, 1992), 25, http://www.questia.com/read/27419298.

    Cited passage

    Thanks for trying Questia!

    Please continue trying out our research tools, but please note, full functionality is available only to our active members.

    Your work will be lost once you leave this Web page.

    For full access in an ad-free environment, sign up now for a FREE, 1-day trial.

    Already a member? Log in now.