Case Management Takes a Dynamic Turn: Progressive Contact Centers Can Incorporate Adaptability, Cross-Sell and Upsell Capabilities, Social Media Integration, Gamification, and Multiple Channels

By Klie, Leonard | CRM Magazine, February 2013 | Go to article overview

Case Management Takes a Dynamic Turn: Progressive Contact Centers Can Incorporate Adaptability, Cross-Sell and Upsell Capabilities, Social Media Integration, Gamification, and Multiple Channels


Klie, Leonard, CRM Magazine


[ILLUSTRATION OMITTED]

Case management used to be simple. A customer had a question regarding his bill, he called the contact center, an agent answered the call, accessed his account information, explained the charge, and both parties hung up satisfied. Case closed.

Today things are much more complicated. Case management involves many more moving parts. Many of the customer cases today that start off in a self-service channel and end up with an agent are complex and unpredictable. They come in via many different channels, covering an ever-growing list of issues and concerns, and require much more information and interdepartmental collaboration for agents to bring them to a resolution.

Fortunately, new developments in analytics, social media, integration, dynamic case management, and gamification enable today's customer care professionals to get a lot more out of case management than ever before.

A CASE FOR INTEGRATION

TMA Resources, a provider of software to help professional societies, trade associations, labor unions, and other organizations communicate with their members, took a phased-in approach when it implemented a case management solution. The Vienna, Va.-based firm took almost a year to fully deploy a solution from Parature across its entire organization back in February 2005.

The company started with trouble tickets submitted internally before bringing the case management application to customer-facing parts of its operation. Today, about 80 percent of all employees across TMA Resources' customer service, professional services, IT, quality assurance, product development, human resources, finance, marketing, and partner development departments use the application for case management. Everyone in the company has a user ID for the system, which logs about 1,600 cases per month, says Anne-Marie Bitman, vice president of customer service and hosting.

The ability to go across departmental lines wasn't the only requirement the company had. "For it to be a successful launch, we had to wait for integration with all our internal systems," Bitman recalls. "We had so many business processes to incorporate across all our departments."

But the wait paid off. "If you look at the long-term benefits, you will see real productivity gains," Bitman says.

Among those gains, Bitman notes that within the first year, TMA Resources reduced administrative costs by 25 percent, mostly because account specialists were not cutting and pasting data into multiple case and account records. The company also saw the number of open tickets drop by 25 percent, while customer satisfaction levels increased fourfold and the number of dissatisfied customers was cut in half.

But the real benefit is the data that the system provides. When a case is closed, managers can see, for example, how long it took to resolve the issue, which steps were taken during the process, and which agent handled the case. The system can also provide trending data so Bitman and other managers can see what led the customer to contact the company in the first place. With that information, company leaders can take steps to minimize future cases around that same issue.

ANALYTICS IS ALL THE RAGE

That's why case management supported by business and transactional analytics is a must today, according to experts.

Analytics applied to case management can identify the key words and phrases used during interactions and the issues raised, provide time-lines of all the actions taken related to the case, and bring in outcome-based modeling, in-process reviews, insights into bottlenecks, and root-cause analysis--all of which work together to pinpoint statistically significant correlations that can lead to improvements in service delivery performance and operational efficiency.

Analytics could help in other ways as well. Douglas Kim, global head of product marketing at Pegasystems, says it can, for example, drive crosssell and upsell opportunities, as illustrated in the following scenario:

A customer calls her bank with a change of address. …

The rest of this article is only available to active members of Questia

Already a member? Log in now.

Notes for this article

Add a new note
If you are trying to select text to create highlights or citations, remember that you must now click or tap on the first word, and then click or tap on the last word.
One moment ...
Default project is now your active project.
Project items

Items saved from this article

This article has been saved
Highlights (0)
Some of your highlights are legacy items.

Highlights saved before July 30, 2012 will not be displayed on their respective source pages.

You can easily re-create the highlights by opening the book page or article, selecting the text, and clicking “Highlight.”

Citations (0)
Some of your citations are legacy items.

Any citation created before July 30, 2012 will labeled as a “Cited page.” New citations will be saved as cited passages, pages or articles.

We also added the ability to view new citations from your projects or the book or article where you created them.

Notes (0)
Bookmarks (0)

You have no saved items from this article

Project items include:
  • Saved book/article
  • Highlights
  • Quotes/citations
  • Notes
  • Bookmarks
Notes
Cite this article

Cited article

Style
Citations are available only to our active members.
Buy instant access to cite pages or passages in MLA, APA and Chicago citation styles.

(Einhorn, 1992, p. 25)

(Einhorn 25)

1. Lois J. Einhorn, Abraham Lincoln, the Orator: Penetrating the Lincoln Legend (Westport, CT: Greenwood Press, 1992), 25, http://www.questia.com/read/27419298.

Cited article

Case Management Takes a Dynamic Turn: Progressive Contact Centers Can Incorporate Adaptability, Cross-Sell and Upsell Capabilities, Social Media Integration, Gamification, and Multiple Channels
Settings

Settings

Typeface
Text size Smaller Larger Reset View mode
Search within

Search within this article

Look up

Look up a word

  • Dictionary
  • Thesaurus
Please submit a word or phrase above.
Print this page

Print this page

Why can't I print more than one page at a time?

Help
Full screen

matching results for page

    Questia reader help

    How to highlight and cite specific passages

    1. Click or tap the first word you want to select.
    2. Click or tap the last word you want to select, and you’ll see everything in between get selected.
    3. You’ll then get a menu of options like creating a highlight or a citation from that passage of text.

    OK, got it!

    Cited passage

    Style
    Citations are available only to our active members.
    Buy instant access to cite pages or passages in MLA, APA and Chicago citation styles.

    "Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences." (Einhorn, 1992, p. 25).

    "Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences." (Einhorn 25)

    "Portraying himself as an honest, ordinary person helped Lincoln identify with his audiences."1

    1. Lois J. Einhorn, Abraham Lincoln, the Orator: Penetrating the Lincoln Legend (Westport, CT: Greenwood Press, 1992), 25, http://www.questia.com/read/27419298.

    Cited passage

    Thanks for trying Questia!

    Please continue trying out our research tools, but please note, full functionality is available only to our active members.

    Your work will be lost once you leave this Web page.

    Buy instant access to save your work.

    Already a member? Log in now.

    Author Advanced search

    Oops!

    An unknown error has occurred. Please click the button below to reload the page. If the problem persists, please try again in a little while.