Incorporating a Continuous Quality Improvement Process into Pharmacy Accreditation for Well-Established Programs
Timpe, Erin M., Gupchup, Gireesh V., Scott, Victoria G., Cobb, Denise, American Journal of Pharmaceutical Education
Svensson and colleagues advocated for an extended accreditation cycle for well-established pharmacy programs. (1) They argued that the extensive time and resources necessary during the 12 to 18 months prior to reaccreditation as part of the self-study process may reduce or delay other important initiatives, including academic initiatives. Therefore, Svensson and colleagues suggested that the Accreditation Council for Pharmacy Education (ACPE) consider lengthening their customary 6-year accreditation cycle, especially for programs that have been successful through 3 or more continuous full-accreditation cycles. (1,2) Subsequently, the ACPE Board of Directors approved an 8-year accreditation cycle for fully accredited programs seeking continuing accreditation at or after the January 2012 Board meeting. (3)
The ACPE will now reaffirm full accreditation status for a period of 8 years; however, it reserves the right to allow for shorter intervals. (2) Between onsite evaluations, institutions must provide annual reviews, interim reports, reports of any substantive changes, and a full self-study immediately prior to an evaluation visit. The self-study is the most time-intensive part of the process and it is recommended that the college or school start it 18 to 24 months prior to the accreditation visit. The self-study is composed of a summary evaluation of each of the accreditation standards and guidelines and any progress and changes that have occurred since the last accreditation visit, with documentation, data, and descriptive text provided to support each. (4) Based on findings from the self-study, the college or school notes whether its program is compliant, compliant with monitoring, partially compliant, or noncompliant with each accreditation standard. Ideally, the purpose of this process is to promote self-evaluation and continuous quality improvement in programs. However, it may be conducive for some programs to only think about quality improvement and self-evaluation during the time of the self-study.
We would like to propose an alternative accreditation process that incorporates an alternative continuous quality improvement model. Our institution, Southern Illinois University Edwardsville, maintains accreditation through the Academic Quality Improvement Program (AQIP) of The Higher Learning Commission. This process requires that the institution provide evidence of continuous improvement through 7 core processes: strategy forum, action projects, annual update, systems portfolio, systems appraisal, quality checkup, and reaffirmation of accreditation. (5) These processes are further described in Table 1. Each institution continually maintains 3 to 4 action projects related to continuous improvement efforts that should be completed within months to years depending on the scope of the project. Progress on the action projects is updated in the systems' portfolio and feedback is given to the organization through the portfolio and strategy forum through a peer review process.
The AQIP process charges programs to continually assess and improve based on outcomes and requires constant resources to maintain the portfolio and work on action projects. (5) While this process still includes a reaccreditation or reaffirmation process every 7 years, the process is much less time intensive during the time immediately prior to reaccreditation because of the continuous efforts throughout the accreditation cycle. Such an evidence-based approach requires significant dedication and infrastructure to support these institutional initiatives. Moreover, it encourages sustained attention and action from administrators, faculty members, and staff members, and facilitates the university's achievement of its long-term goals. Arguably, this process helps foster a culture focused on continuous improvement, rather than focusing stakeholders' attention on accountability in the short-term.
The American Association of Colleges of Pharmacy (AACP) developed the Assessment and Accreditation Management System (AAMS) which is required for submission of accreditation documents to ACPE. …