SECARMY Memorandum, Subject: Policy for Travel by Department of the Army Officials (December 8, 1995)

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SECARMY Memorandum, Subject: Policy for Travel by Department of the Army Officials (December 8, 1995)


SECRETARY OF THE ARMY
WASHINGTON DC

December 8, 1995

MEMORANDUM FOR PRINCIPAL OFFICIALS OF HEADQUARTERS, DEPARTMENT OF THE ARMY

SUBJECT: Policy for Travel by Department of the Army Officials

The enclosure to this memorandum reaffirms the Army's dedication to sound travel policies and implementing procedures. I urge that you and your staff become thoroughly familiar with the provisions of this memorandum and with the regulations that it supplements.

We should be particularly alert to the use of military aircraft by other than required users, to destinations outside the continental United States and to major hub cities where the use of commercial air generally results in only minimal delays and is usually more economical. We must eliminate 'last minute" submission of travel requests regardless of the method of transportation. Such late submissions provide the approval authority little time to properly explore alternatives. Individuals should not purchase tickets or make plans that generate financial commitments until the trip has been approved by the appropriate authority. Consequently, I expect these submissions to become more timely in the future.

All officials of the Department of the Army are expected to fully comply with the provisions and the intent of these policies. Reimbursement from the individual will be required for transportation not authorized under these policies. I will review our joint efforts on a continuing basis to reduce the number of persons traveling and the costs of travel performed.

Enclosure

POLICY FOR TRAVEL BY DEPARTMENT OF THE ARMY OFFICIALS

It is the policy of the Department of Defense and the Department of the Army that transportation resources are to be vigorously managed to prevent both the misuse and the perception of misuse. Travel must be directly and clearly related to mission achievement.

This document supersedes the Secretary of the Army memorandum subject: Policy for Travel by Department of the Army Officials, dated 11 July 1995, and prior Secretary of the Army delegations of authority for approval of spouse travel. It implements specified policies and procedures provided by the Deputy Secretary of Defense memorandum, dated I October 1995, subject: DoD Policy on the Use of Government Aircraft and Air Travel. It also serves to reduce the cost of travel, and prevent the inappropriate an perceive inappropriate use of Army travel resources by the implementation of these policies and procedures

1. GENERAL POLICY

A. Within the Department of the Army, only the Secretary of the Army and the Chief of Staff are required to use military aircraft for all travel when in a duty status.

B. The Secretary of the Army is the approval authority for all travel by the following Secretariat officials: Under Secretary, the Assistant Secretaries, the General Counsel, the Administrative Assistant ' the Chief of Legislative Liaison, the Chief of Public Affairs, the Director of Information Systems for Command, Control, Communications, and Computers; The Inspector General; the Auditor General, the Deputy Under Secretaries, the Director, Small and Disadvantaged Business Utilization, and the Chairman, Army Reserve Forces Policy Committee.

(1) Requests for the above officials will be submitted through the Administrative Assistant who will coordinate travel requests to assure e that sufficient key personnel are e in the National Capital Region to conduct Departmental business Dual absences of the above listed officials and their principal deputies, when authorized, must be approved by the Secretary of the Army,

(2) The Administrative Assistant is responsible for developing, for approval by the Secretary, detailed policies and procedures relating to travel of members of the Army Secretariat and its field operating agencies.

C. The Chief of Staff of the Army is responsible for establishing implementing Procedures to properly control travel within the Army-my Staff and for Army commanders as outlined in this document

(1) The Chief of Staff will ensure that a sufficient number of key Army my Staff members are in the National Capital Region to conduct Departmental business. …

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