Document Delivery from Full-Text Online Files: A Pilot Project

By Gillikin, David P. | Online, May 1990 | Go to article overview

Document Delivery from Full-Text Online Files: A Pilot Project


Gillikin, David P., Online


The advancement of technology and rising costs of traditional publishing are leading the evolution of journal production and publishing into the electronic age. Desktop publishing and the advances of computer-operated journal publishing are changing the ability of individuals to access information. Some journals are now available in an electronic format in addition to a paper format. Database host systems have been offering full-text journals online for several years, with the number available increasing each year. This access provides libraries with a new and different way of obtaining and delivering information for patrons.

To take full advantage of these sources, libraries need a comprehensive list of full-text journals that are available online. The Electronic Journal Retrieval Project (EJRP) is an initial step for the University of Tennessee, Knoxville (UTK) Libraries into this new realm of information management and document delivery

DEVELOPING A LIST OF ONLINE FULL-TEXT JOURNALS

The purpose of the Electronic Journal Retrieval Project is to provide copies of articles from journals to which the Library does not subscribe. In addition, the service offers access to journals for which the library does have a subscription, but that are temporarily unavailable because they are missing, checked out, or sent for binding.

To facilitate identification of journals available electronically, a database called the Electronic journal List (EJL) has been developed in the Reference and Information Services Department. Produced by using DBASE III+, this list identifies electronic journals, host systems, file name, time coverage of the online journal, and UTK Library subscription information. The journal list is to be updated on at least a quarterly basis, with more frequent updates made depending upon new industry announcements. The database does not include information on full-text databases which are online versions of dictionaries, textbooks, handbooks, encyclopedias, etc.

Host systems that have been investigated and included are DIALOG, BRS, NLM, STN, and ORBIT. Potentially, NEXIS from MDC will be included depending on investigation of its cost and the use patterns of EJRP.

In the fall of 1988, BiblioData announced publication of its Fulltext Sources Online, a sourcebook listing over a thousand online full-text periodicals, newspapers, newsletters, newswires, and the databases in which these sources are found. This serial is only published twice a year, a factor that limits the publication's usefulness due to the rapidity of change occurring with online databases and their coverage. The development of EJL began before the publication announcement for Fulltext Sources Online. Upon becoming aware of this new source, a decision was made to maintain and update EJL since it could be updated quarterly, still providing more current information than Fulltext Sources Online. It would provide a good backup source to verify the contents of EJL as well as identify online hosts to which the UTK Libraries might consider subscribing.

PROPOSAL AND APPROVAL

In order to implement EJRP, a proposal for this new service was submitted and approved by the Library administration. The proposal planned for patrons to be informed about and obtain EJRP request forms from any of several different library departments, including the Reference and Information Services Department, the InterLibrary Loan Department, and the Periodicals Department.

Completed request forms could be submitted by the patron to the Database Search Services Department. The printed article would then be available for pick up after noon of the following work day at Database Search Services. The aim was to fulfill the request within 24 hours, and other arrangements would be made for requests outside of this time frame.

THE PILOT PROGRAM DETERMINING USAGE AND COSTS

The pilot program for the Electronic Journal Retrieval Project (EJRP) began in January 9, 1989, at the start of the spring semester. …

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Document Delivery from Full-Text Online Files: A Pilot Project
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